Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- }) Q6 g' p  h- vDuties
Reception
: E6 A2 {9 |) P, I) P0 ]+ g-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' C# F8 {. v5 U5 z! u2 x" ^4 f-greets visitors and responds to their needs
  m: e7 Y: q0 C9 }6 T. `-maintains general office tidiness
Administrative
3 r+ r) E! \1 G: u        -communicates with the brokers on internal decisions and procedures
( q3 Z1 K0 t4 z/ X2 j+ G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- ]! E/ ~  N# J2 Q        -maintains accurate and up to date computer files and documents
! g' ?( r0 r8 P0 [* o1 I' Z        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
, e7 }" K! Z4 S, y6 P9 q6 \" z- q6 o- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 z2 @* D6 l# g6 t8 n' h% G. K        - assists the brokers with urgent tasks
; y+ j5 g. b; ]3 G1 H9 h        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
0 P0 H4 \7 X/ ^/ d5 l        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

. q) }- Z- @+ \( C' a' TQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
& [8 d6 Z& t1 A0 F; _; |' ]' w        -self initiating in getting work completed, asking questions for clarification
3 H3 Y6 {$ y5 y5 t# Q( ]2 b! M-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
2 \, _. b& `3 w# \' k9 ]; K  Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( ?  F7 ~, F; m9 w6 k( K; d% E& y3 j                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008