Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
) b5 c+ T& M6 [Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
( n' ^5 i/ O* S/ I-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 W" X# K  ^2 |-greets visitors and responds to their needs
$ O/ q  D- p$ l# y" Z-maintains general office tidiness
& R: z# c: D$ IAdministrative
" o4 i5 t5 n" A+ I, m4 k        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; r: I! z& n3 K" C5 o; C8 j- k        -maintains accurate and up to date computer files and documents
/ h# p, w4 t( ?        -ensures all organizations working with the Co-op get updated forms
" r6 r" _5 Q6 q, ?        -ensures all brokers have access to updated forms and templates
% e) D: {8 P! W9 e# M        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
4 j5 L0 X/ T$ |, r8 sSupport
* f; r7 K  q1 }0 p7 ]; V- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ Q3 K: I, U# |        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
% }$ c" J/ ]5 G7 h6 S) p
) H. A$ e" a/ P5 rQualifications
2 d; o. f% B0 T+ U& Z. M        - excellent computer proficiency in main programs
0 d. z* j2 ~# @9 t% \9 A        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
; f; _" M9 p* n1 J  @1 o        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

+ E1 w  J+ a* R7 T  e" kPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 u' H" o4 w. s4 {& o                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! y' `9 i, h2 i& `, {                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: g- |( C/ t( X$ k4 w                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 h/ Z5 H7 W. R; L% Z6 ]                                                        Closing date: October 10 ,2008