Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
5 A8 b  ^) S7 O-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
+ r, o* E& \/ P-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
$ z. C5 W! c2 u( u4 `  h/ Z-maintains general office tidiness
) F" n7 M0 n, \4 L8 f. h4 hAdministrative
        -communicates with the brokers on internal decisions and procedures
  Z2 x1 i. t2 j: A6 X! P  y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
( K) J6 g: ^7 [        -ensures all organizations working with the Co-op get updated forms
$ |6 P/ C  l; `5 m9 J$ K* g        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
/ m# D# ~6 u/ @+ @- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
6 F, [. a! E& q  C' `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 S/ L8 P: R+ ?7 `1 O8 o        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
; I0 ]1 {$ D0 Z( v
, S. b$ i4 z! ^* T( P9 vQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
$ b" D9 R8 E/ O/ B# p  B        - friendly, warm manner
* R- M0 M! D2 m6 E$ ?# x# G        -ability to work with a wide variety of personalities; able to work as part of a team
9 T* h, H  S, U& M( T9 e4 [% O        -self initiating in getting work completed, asking questions for clarification
1 b* u3 u! g4 v+ l$ k6 I: q+ C-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

' k5 K& M  [- C/ X3 O; rPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
* J, e4 ^( J- N# u                                                        10867 – 97 St.
; M, _9 b9 w3 m1 [  {7 T                                                        Edmonton, AB           T5H 2M6       
, v3 s3 q! b% }6 ~! i1 m$ A0 X                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008