Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" V4 U+ V/ J7 r% W6 {. A2 s$ w7 XDuties
- j! _: U& a/ B" C$ f+ eReception
; V# q1 o" v9 Z8 ~$ F-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, r: q. |; u/ o9 V* n-greets visitors and responds to their needs
-maintains general office tidiness
2 k+ E! |. V4 ^' K! D4 J; ]! bAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ Z. h- V; R9 x  [' @        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
* L8 Q2 v; @& N7 s& O; v: g/ I$ ]        - ensures all current forms are stocked and replenished
Support
& t. Y) g9 W1 k3 G' S! _0 l! y4 x- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, B/ r( E% h, P$ ^% N3 k        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ l  n  e9 {4 A  p% C4 c; n        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

5 ~( l; x* ?3 g$ P0 j; xQualifications
- M9 }3 }  Z$ U" h0 s        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ p$ G" s" v$ v- P. ?        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
( C4 b; }+ o0 B) R! S        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
# J, V  _5 \$ D- x- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- [& P/ A! i) O% ^/ i  ~- \! K
3 A4 s$ |8 ?% g3 U1 h3 Y2 I+ t6 B* A: jPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: O) K# a: x; Y/ }, t3 e8 K0 C6 O* S                                                        10867 – 97 St.
7 {) V  r' f; M                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
& x/ }, s8 w+ l( ~$ z. u                                                        Closing date: October 10 ,2008