Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
' l2 h- F2 X0 I-maintains general office tidiness
0 g7 {- F8 E3 q0 pAdministrative
1 F- t: M/ B+ v) }        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
7 \" o/ m& J8 w0 M. L' }( S3 z; l# S        -ensures all brokers have access to updated forms and templates
* V$ S9 d4 N- s) B" b  j5 a        - photocopies materials and information as needed and requested
9 {2 ^7 H9 v# Z+ ^* c# w% v' x        - ensures all current forms are stocked and replenished
  B: L8 N0 Y' P: z) p' E7 vSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
5 b2 b& u) [) {5 q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
: X! m7 w4 F% r" s+ e4 |6 [        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
. W' i: W% H+ Q- T7 o-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
4 b  p5 K& x5 q. r7 }6 N% {
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) _) f$ N; Q. e' T+ i1 Y                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ ?# Q- g0 `+ L5 m- ?                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ `( e5 c* j5 T! y! n+ L                                                        Closing date: October 10 ,2008