Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
6 `- @5 a0 L; T9 PWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 {: k' l# P% b( TDuties
Reception
1 m& a, C% N% q9 F6 s/ V$ w: t3 ~-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% P4 [; c% E2 N3 W$ e' f- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
. i* Q* _. w  K; l0 ]% C- K        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' f  D! S' T' j5 n' u( K* N        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 z! @: x7 B* E8 I) I3 z        - assists the brokers with urgent tasks
' B6 |% v* E. _. G& \* o        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 z; i8 @/ a: v: _+ C( D" d; o" N1 P5 m6 {        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
3 M. W4 S: j* m* }% g" p1 l        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- U& ~1 ?# E3 m$ F3 r- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 n% r5 z! d, W: ~+ X                                                        10867 – 97 St.
1 N" {3 g+ y. K5 w+ |' G1 M                                                        Edmonton, AB           T5H 2M6       
8 n' m$ J- v" @0 {# ]                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( Y5 x' K! h" O( J                                                         E-mail: ann_nicolai_mchb@interbaun.com
. r: t5 K5 X* E                                                        Closing date: October 10 ,2008