Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
% s- h( v8 @8 GReception
: n1 }4 A# A- j6 E- J-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
) [. N/ @, f  \9 k- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 p  `# U  {$ c. D: E) E-greets visitors and responds to their needs
-maintains general office tidiness
: h: x- Q5 B1 q$ z* D$ f5 HAdministrative
0 Y2 Y2 {( e* ?# D        -communicates with the brokers on internal decisions and procedures
: i- e8 V& ]3 \- @1 q% e/ D* E        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
5 X  [, |" @! ~& [1 R; S! L- J        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
% w0 \1 J, I  m4 S& F        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 b3 S$ f, ~5 ]' D) Y9 ~        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 n0 _, H7 ]8 ]; \- o) q        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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! d% N0 Q* J* b; hQualifications
# [5 t5 H4 ?! Y5 d8 d& w2 |        - excellent computer proficiency in main programs
& h4 {& j# T4 k+ n7 Z0 U# d  t+ `        - excellent interpersonal and communication skills, in person and on the telephone
( G. Y' J. Y4 y/ O- G        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 ~& |/ F( q$ t4 d3 d        -ability to work with a wide variety of personalities; able to work as part of a team
% j2 z! s9 g# i        -self initiating in getting work completed, asking questions for clarification
5 N! |6 [" J3 e( q7 m-task oriented
1 @: ?% [6 B& Q" [+ Y9 B0 P- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
/ B6 t  ~" |5 \2 f# ?2 ]  o7 v
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 [7 I7 I0 C' s9 s( H5 j0 @                                                        10867 – 97 St.
5 V6 k  k: ^, t' a" r                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008