Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
4 w) O, U4 \! b" k% _1 h! NDuties
Reception
& h) x4 i  f1 Z( v  r! q8 S-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
; X$ s- I* \% K7 z0 g-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) F& b& ^4 u9 W1 ~7 [4 Z) [-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
& A3 [0 p$ [5 r/ m* S9 q        -communicates with the brokers on internal decisions and procedures
7 z6 F! ^; c* _. }        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
1 t# h! P" ~: K# K% Q2 ]3 B        -maintains accurate and up to date computer files and documents
9 x& j5 s& y2 D6 n        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
; S4 U$ G1 |( y: B  n# N) S* L" kSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
! g2 H* l8 w. m        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 ?$ G: [0 U8 b& o# j8 h9 y' Z        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
) y7 u' R; P/ ^8 \6 j$ l4 u) l
6 l6 [/ T* q4 p, A. t: N7 @Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
% \$ q2 g8 H& |- {2 r  @        - ability to multitask, work in a busy environment and be very organized
( O3 ~* K5 G; N) h7 Y        - friendly, warm manner
, a; ^- L3 G! `& u: n7 F        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ a7 X' K2 Y7 r1 \- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

& l* f  P/ t3 U2 t  X1 aPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
/ e1 r0 N+ e2 f                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008