Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
, V2 \1 S7 j, C, ^  O! c0 U-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
9 Q6 v4 }) S$ ^-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
. Z- ~, y& W. H* T-maintains general office tidiness
9 F+ p! ?/ T/ G# Y& I2 r" Q: `) m# R3 ~6 zAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% C$ R9 V7 S7 N, ]- n        -maintains accurate and up to date computer files and documents
+ N) o* s  K( e' _        -ensures all organizations working with the Co-op get updated forms
* j( B% M9 m2 N: ]2 B        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
+ O  E3 |" `$ H3 i& b        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

7 g4 X8 j( l, M: s% b9 VQualifications
: E3 h( D1 R. N& S1 t: }# W. }        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
8 d6 ]/ w. ]( {5 @" q' S        - ability to multitask, work in a busy environment and be very organized
7 K7 f; s. c/ n) F        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

4 v! H( e! {# ~0 Z7 {Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. \3 y, x  S4 h0 o% d                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 Z- h4 ~; J, g) U                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008