Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. m6 R9 b) w, [" k+ MKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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8 t& i  H; a5 n2 _: F- w* \+ q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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4 g& \, ?% W( s. L, i) p+ }8 {• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

5 w5 r& j9 f+ a' ]6 F3 r* ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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6 L( H, R6 r$ S+ W8 D• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

9 c8 g& s8 B( U. l9 R• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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# r9 a! n6 J- Z$ b& D- i. d5 K$ pInternational Projects and Public Engagement/Communications:

  R$ @# {  Q) h' q. s• Maintain inventory of communication materials.

: s) I& d$ T. M) s2 {• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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$ a7 u9 j% _' b' I$ ]+ x• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 a5 M: [2 N: f  {7 O0 B) `) X: S• Support management of online publicity and communication tools.

" u# W' P2 t9 B1 P# ^• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

( x, U! E" [; e  r• Manage database and support distribution of print publications.
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8 c, m1 D3 u" m1 u2 Y4 {• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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( V1 u; b, ?) r4 {& t• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

! ?+ s8 u5 d$ L1 \8 M3 P; m: \• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: z+ Z) G  O, M& H! dSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' P. S8 r7 g* ^3 Z6 wSpanish language abilities are an asset.
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3 ~1 X0 I) F4 q) jTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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+ o2 G8 e. _# K/ |Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org