Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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7 |6 Z3 t! s( w' O* i2 @0 N' z  ?2 AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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  F" a9 s; j( DCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 R  v+ b8 \. R7 D# W! T; L# rKey administrative duties:

- N0 e; `# h0 I• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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1 q7 ^: h! U, T/ @; V; A• Complete data entry in various programs.
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2 S5 x$ Q+ r0 X1 d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

3 R* m: S8 }1 l! v6 `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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; t' e2 R) K7 W2 z2 K- _; \• Manage office technology software licensing and hardware maintenance.

4 a- j9 U# b" g% t+ [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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7 J1 f. c8 E8 J/ d7 {; p" W• Support effective internal communication by recording and distributing all meeting minutes.
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9 _5 ?& o/ C& H; a/ N6 _: w• Meet weekly with Program Managers to define priorities.
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1 g1 n* N, J" I2 o& b: j1 P6 M! k/ ?8 H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

1 j' N1 ^+ }6 V2 d% V" ]9 M% v! A" D• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

& e- h  h3 G5 y0 |! M! HInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# f" ]0 e( u+ N* O/ j2 R  y' F! F• Support management of online publicity and communication tools.
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! l, K. t6 h" G• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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1 C1 ~- h, {" C) z; G. m• Support the management of requests for CFCA information and resources at public events.

" B" i4 H8 l& _* ^9 G1 y$ z# I• Compile information packages for fundraising and promotional purposes.
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3 R1 P  s* t/ ^% G0 M• Manage database and support distribution of print publications.

/ L1 L  w% r+ {* N• Provide administrative support for public engagement events and mail outs.
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1 h! {8 U( i) T0 I% R! x; B1 o• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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1 ~3 g6 m( ^! k• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. B& H* r5 q+ ~& P• Support logistical work required for CFCA’s Annual General Meeting
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* b/ m  E( t+ x7 t; _8 \• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

/ N6 K1 k& r' u+ jSpanish language abilities are an asset.
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; Q5 v1 G" x- g5 Y" VTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 M4 a$ J' L4 }  vThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org