Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 _( Y8 L' n% ?$ U* H0 tChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, D# t8 k: d0 G0 x, D& i& \CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

5 I: N2 b! i6 _Key administrative duties:
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- e- Y' A+ M# y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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" }4 I5 l/ ?3 b3 p, D• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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0 m$ L; r  H" y3 g- |3 j* \! k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 Q: Y4 l+ @/ \+ t' e% L• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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4 |1 _1 E$ }% Y3 W, s0 z• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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" [, E- M- q5 {. p* Q7 F) a; H8 G• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 ]4 Q7 s" t8 e+ _# B• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 y, v+ a$ Q' c. _7 N0 a• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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& s5 U2 R$ g4 t• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

# x2 ]; ]7 e, }: Q& B, s! L; j• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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" ~. d+ ?. `+ z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 Y( c. t  `) ]5 sFund Development
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8 [# l6 A# B! _; g; L• Provide logistical support for key fundraising events such as silent auctions

  G  w' c1 K! [# f0 x• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 r2 H% _! l9 Y. N% T1 F  hThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

* T' @/ {8 Q: u) z2 [Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  V7 g4 S( Z4 z5 S" l. XWeb: www.changeforchildren.org