Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
2 ^2 t3 p1 I* \8 c0 ]-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. ^/ V4 j% y" L! N& b2 e-greets visitors and responds to their needs
* g- S0 ?2 F2 J" c! B, N5 F1 z-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( ~( c: `/ O: S; Y: }; }' o9 f$ B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
! [4 Y! V# H+ I8 P' Q' `        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
. ]* p2 b  q& f        - ensures all current forms are stocked and replenished
, ]# k! |- A9 M% ?Support
& _0 D4 z; s/ s& C& j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
# ^5 T% A8 ^$ }6 k        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
3 t5 @' Q5 e+ ]" ?        - excellent computer proficiency in main programs
3 i* |% k) B! L  ^- h  i        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
" g0 M. f0 v0 P6 j        - friendly, warm manner
& B* f0 h; h* ]& Z$ r% V9 ~  h        -ability to work with a wide variety of personalities; able to work as part of a team
2 {4 l7 ^6 m: k" z, u; g5 ?" X4 \; `        -self initiating in getting work completed, asking questions for clarification
-task oriented
1 N, k/ i, ?3 s. n; D, J- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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' r) K& c) x; h0 V4 h1 \! e+ |8 f% [; VPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
7 `. S6 |6 n7 x! p" j% Z2 z                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008