Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 c9 T& q6 y( A8 X: ]. {Duties
- [7 p4 }7 B; K3 o  w& X0 aReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! E3 \* {' Z1 R" I6 _( L5 _- gives out general information about the Co-op
" A/ `  c% ~% B# _) s-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 S( B; h; h  d0 U9 o9 `-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
" t4 e% g2 V" P3 G7 |- {& M$ {1 Z        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
( S% `% `7 A7 Y0 Y        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& y, x. U6 f& G9 g        - assists the brokers with urgent tasks
! s; k9 Z. v' o* T) U( ^        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  h+ d6 {: k! Y; \# W, W  B1 O        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

) k( ~" e3 k' }. ?0 C* {: Z% n. F, NQualifications
        - excellent computer proficiency in main programs
5 g9 f/ w$ ~. T1 X' d        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
; s% b) U4 M) l        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
& o' U3 B+ V2 i. L5 N: s3 ^: V        -self initiating in getting work completed, asking questions for clarification
" C5 E% N' m/ e-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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: v: |, V0 j& F3 G8 m9 r$ O1 YPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
) r& ^1 U) y' E+ ^% M                                                        Closing date: October 10 ,2008