Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
4 C: j) [6 |9 L5 k; t- Q, |- CReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! v4 y/ E# f5 ~) E- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
- E1 Y2 J, T* s2 D3 f" C-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
# M- O5 e/ B7 t; c        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
6 Z/ R* ]5 X* |7 u/ q- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
3 ]5 a" @, F5 L3 l  ?        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
3 a+ D- I+ a' M        - excellent computer proficiency in main programs
" J1 Q; z* x1 l        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
. F, v& S% x; [# P8 Y; `. a        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
2 a! V7 G4 d. @7 p' y-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
5 D$ I! z7 T0 h                                                        10867 – 97 St.
( v% d' u' ?0 y                                                        Edmonton, AB           T5H 2M6       
2 w  |6 v' B( |; F% T# t- @% i9 g                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008