Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 j  r4 _$ d3 C. d0 `Duties
Reception
4 q3 M. g6 g' ]: @8 Z, {2 O& V-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
# \$ D2 O7 \: L5 u+ X, }- M- gives out general information about the Co-op
0 V9 d4 J, Z9 [2 h! l1 }: _-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
5 ~" w( W. b1 Y-maintains general office tidiness
Administrative
0 \/ j; |6 V0 z9 o# [        -communicates with the brokers on internal decisions and procedures
0 _% h: V/ ?) ~        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
2 N) y, \& E8 `! [. ]) z& Y$ |, [        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
9 z; z6 j6 y: N  j( z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
' l- o+ V9 f; i5 ^" D/ g        - assists the brokers with urgent tasks
& U3 X; w# A8 H5 F$ ~        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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, M( O' Q' t9 X! j$ JQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 L# o& c6 n2 V0 ~" r. |$ Q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
5 H0 @  k8 t  c( g5 r        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
3 P9 l+ ^4 _/ v; A/ k* I( |- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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. O% u$ ]- I5 E; t$ F! d* QPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
1 t4 {* A- z8 D; j# O                                                        Edmonton, AB           T5H 2M6       
2 B% N& P, Y5 Z. u0 @, f                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
: ?/ P# [4 r# @7 A                                                        Closing date: October 10 ,2008