Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" x1 p. |2 \) u. x' [Duties
7 k( B7 a* m* T% c  T5 b% j7 dReception
/ J4 D2 N: U. s) g- [: \; d, Q: U  _% c-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
1 i! q6 h: a2 ^8 s9 W# b3 X- gives out general information about the Co-op
1 h3 @2 l6 j: C5 u4 h8 @-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
6 w2 E* K* |9 g7 b        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
: O9 f1 ~7 t( K4 [0 p4 C3 ZSupport
" f+ F: U/ p5 W. v7 {- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 ^/ |  {( [+ D        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
1 `" u: g2 ~* \$ d1 W' j; k        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
+ b7 ^0 k5 K# Z& l$ L7 h1 I6 J        - ability to multitask, work in a busy environment and be very organized
6 t8 ^6 S" w7 s' |6 @" U$ D* j        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
3 j- B4 U2 X$ D$ j% G. |& I$ L# @                                                        10867 – 97 St.
! K: i) X. K/ x3 p# N! a1 i                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" a( O; H$ V! C* J                                                         E-mail: ann_nicolai_mchb@interbaun.com
; Y8 Q8 s. F' N+ p                                                        Closing date: October 10 ,2008