Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 H! p% L4 a4 N7 g' W; W* f7 `Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
) w  g2 X+ e1 i) @# ^, ~( K- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 `1 |) |) Z" ~% M, v$ g-greets visitors and responds to their needs
& S1 n. m  Q8 W-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
+ J& d- s5 I) |+ Q        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; u9 X4 y8 `" `        -maintains accurate and up to date computer files and documents
3 k+ U" o. y5 g( d, m        -ensures all organizations working with the Co-op get updated forms
6 p: @; C. N( R) y1 b6 \, Y! ~        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 `; w; |1 y  x( H4 iSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
# [/ T, z- W: Z. _5 |0 j4 a1 h6 C        - assists the brokers with urgent tasks
9 d: p% y' U6 Z: n, U( l# h, Q3 `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  ~6 s3 \* w9 \        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

5 U5 x% F) ^% FQualifications
        - excellent computer proficiency in main programs
0 V: v. v1 T4 K/ z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
% A! ]! D/ y0 c: u7 a. v0 b        -ability to work with a wide variety of personalities; able to work as part of a team
# I( h) M2 |6 t; @5 U4 G7 V        -self initiating in getting work completed, asking questions for clarification
' H' l& M$ {* \3 m. B/ K; K-task oriented
% M( C3 M( J5 H# V- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
( H# J  G! t' C! f, ]. {8 K
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
* v7 D6 @* q$ t# ~; i& E                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ V$ F3 `$ x& L. Z- R' g/ f, T- c                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008