Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) `$ }' P( y! A5 Q: m; ?! f; \We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
. M( J+ V) I2 G8 `3 _& k5 DReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
; G* Y; O# @" y' C* {0 A8 q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
$ o$ B; S) _- h, Y8 R-greets visitors and responds to their needs
* P) ]# b& X1 e5 z" h-maintains general office tidiness
5 w& @5 z/ I, |+ D+ KAdministrative
" A/ p- _7 E$ L$ p        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
# _- l0 o) z3 T9 m        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
9 N' r7 g5 ]2 O3 x        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

4 E, p8 I$ E( C& E: B& `% f( DQualifications
. A; @3 K, ]0 @  S( b$ b* {0 _. E        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
& k8 P3 @# a3 \% N        - friendly, warm manner
" H8 h" |3 ]' K        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# _, `. ]8 s+ v0 x  H/ c: N-task oriented
4 d- n/ |+ Z  G, F" E- ^- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
* s; R' ]8 |$ H3 Y% ?# u5 C- T
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
7 y, |2 Y2 V/ a+ C5 }' P2 ~( e4 D                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! P* s! Q, r+ c. y' P1 f                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008