Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! r3 J) u" J3 L5 A+ cDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" m, L0 H) s( q1 R- gives out general information about the Co-op
' U$ K# H; Q+ \. ~3 M9 D-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
! o2 l2 s% x* g1 c+ X) \0 p        -communicates with the brokers on internal decisions and procedures
2 _4 I: o2 H) z5 S1 X! ]% z+ w4 b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
- Y% Q. ^0 ?$ P! z. `        -ensures all organizations working with the Co-op get updated forms
7 |% c* W! G0 v: @# D% K        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
8 w3 Z2 l! p5 u' V1 I+ ]% D8 ^- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 q) D# G$ \( r# h- L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
. ?3 l. d5 `7 ^5 M  f. q        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
3 x1 z; ~5 R/ a6 a! a3 I  G( E        - friendly, warm manner
; Y! _% q9 M0 Q$ d0 \: P1 ^        -ability to work with a wide variety of personalities; able to work as part of a team
" c! T/ c+ {2 O# h" v& B: R        -self initiating in getting work completed, asking questions for clarification
& D' W; f2 f1 r! }-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

- X" e$ |6 ]  ]0 C& DPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ |4 l. ~6 e9 n                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008