Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 ]0 K5 x, h: [- h2 b- K6 p" XWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
! B4 Z8 j5 Q$ i& A; D-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 d0 X9 T5 L) G7 c- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) Y  D) b, I7 P! y% o2 ^1 t-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ s2 b6 ~! m$ {* M# m        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
& h% O& `9 @. b: |        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 B0 ^" |% C' `/ z1 W4 B$ w& W" e        - photocopies materials and information as needed and requested
. e  L% X2 L2 `8 H        - ensures all current forms are stocked and replenished
. U; o9 M3 ?1 p* |- {$ T% K9 rSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 _2 y3 v7 I3 a2 A  ?        - assists the brokers with urgent tasks
' e2 J( w+ R7 q        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' g  Z8 h; M' C* ?  M6 d' {
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, y# _! ]1 \) a" ]; M        - ability to multitask, work in a busy environment and be very organized
/ z, u3 G1 e- p% e* t        - friendly, warm manner
( T- s% d4 _" o8 f$ l, z0 A        -ability to work with a wide variety of personalities; able to work as part of a team
: z( k, [* F3 V9 K$ v        -self initiating in getting work completed, asking questions for clarification
+ p( ?- H: \2 a- K7 ?+ a3 t-task oriented
( k/ o# }1 D5 e9 O2 I% }8 k8 [- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
! E# F4 A- z" i9 H  K$ Z$ P: j                                                        Edmonton, AB           T5H 2M6       
' T. j0 [( M! O+ c# ^" t9 g                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008