Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- |% q6 w0 e" D4 h9 R/ VDuties
6 B$ s" y; w: m9 {  p" QReception
) u9 x, `0 Q9 ^( B3 n7 C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
& E: v; G# C9 f2 M% q, K-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
: y- J, z$ Z+ @* C* K/ [0 P        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
+ @" X& ?6 l0 ]  W' G, F        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
& q% y8 w0 Y. X1 _        - ensures all current forms are stocked and replenished
8 ?# I- F! x4 Q: @Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. E: l9 X2 X; \5 x& y, D! x9 P        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 g1 {9 R0 U: C6 X0 M
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
, F! n/ |7 |! j  M) l0 V/ v        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
6 h! E. r$ P9 v8 S( G6 u% d-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

) a5 K, _0 y0 `Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) e+ J* |# u( O: `$ w# E  T                                                        10867 – 97 St.
# B" k2 S1 C0 c0 ]1 C+ R4 d8 s                                                        Edmonton, AB           T5H 2M6       
) a6 M9 O% `5 N& [6 j                                                        Attn.: Ann Nicolai          Fax: 780-4282748
' Y& Z5 \( e1 [% V' q9 x                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008