Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ s" U3 U8 z- k) j4 NKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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& }: i) Y( V0 e3 V1 V& M• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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+ ^3 f+ P  k  i! A+ `, I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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! W* A: |" C* M' H  }5 Y9 c0 y• Manage office technology software licensing and hardware maintenance.

# H/ L( x; V7 e5 h+ [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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5 H, ]2 w0 `0 f% q' E• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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7 f3 O/ k* n1 ]4 k+ }  m• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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% ^0 n4 ~0 j0 J+ LKey program support duties
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International Projects and Public Engagement/Communications:

: h' l% r# M6 N( l• Maintain inventory of communication materials.
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, s# h+ A) S& A' x  H• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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% o. z2 ~) D, A0 O$ f% t* I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

5 i9 L& y8 X7 f) L; F/ P• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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* g- Y- Y. e. K2 g8 v• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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2 D0 A+ C" o. B4 |0 j" s( C• Manage database and support distribution of print publications.
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% t. O) d( J& B- T* [• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

! d  j# V5 {1 I5 Y6 N0 ^1 FFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

9 V7 G5 ]3 Z, {; M9 g6 H) ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 Y- n1 H% i. Y% M: \• Support logistical work required for CFCA’s Annual General Meeting

$ w% N' }$ s4 G) N. }5 a• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

+ d- p; S: o+ p$ lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 k  A9 ?2 n9 |9 v9 k- o. x$ kThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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6 K: Q& L/ S" \' PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- |" K: A; t; h! u9 e* s6 n! cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  R  j% w  C( PWeb: www.changeforchildren.org