Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 {! E6 ^; x5 S+ z. D2 YChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
0 @; [( X* _  |3 G& [- }
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
5 R) q5 Z/ d6 `1 `9 ]5 n
* F- l* Z7 p1 E! @5 W$ eKey administrative duties:
! a0 ~3 b2 ?% l( a" [3 V
! A. R3 R9 O: `! h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
6 }4 I1 v' b; W9 H3 P
• Complete data entry in various programs.

  N$ T% R& ~) i% l0 u8 i# |• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
2 E) q* k! u, \- x2 V8 o, ^
: H5 m/ I  X: G% R  Z) G• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 m8 N7 Z. B7 C* t" Z1 u0 M• Manage office technology software licensing and hardware maintenance.
5 Q1 \8 q. `9 \  I8 [: K$ `* d0 }1 r. B
; s1 E4 ?$ R- [0 h• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

8 H7 U4 F' Y! S+ I0 Q; f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
, B; v) Z/ ?3 M- `
• Manage mail outs for fund development or education purposes with support of Program Managers.

  t) J4 f6 q$ V+ o" f• Support maintenance of Human Resources records and the development of employee handbook.
$ f/ F# V1 Z. b& T3 e1 D
1 M" D- o7 }4 n2 V$ B" I• Perform financial administrative duties as required.

Key program support duties
/ |6 A( M) n1 S( ]4 ~2 T/ Y
International Projects and Public Engagement/Communications:

5 p- L+ t- |8 s• Maintain inventory of communication materials.
. i" V& N( I1 y1 d  x2 a* v( l
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
1 ]* i6 H8 y9 b
; j. i7 C# B; t( W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
( m; q$ Z: K1 h& ]
• Support management of online publicity and communication tools.

4 [4 S6 L, o0 Z$ |5 [0 t' T" Q* f) s• Support the promotion of CFCA events in Alberta through online and print publicity resources.
9 w8 }/ n" ?; F' m( d# q6 d1 r


• Support the management of requests for CFCA information and resources at public events.
( h  h% q. D. t9 s; z( m, {
• Compile information packages for fundraising and promotional purposes.

$ T0 V1 h8 W/ x! @• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

5 ]% T' o3 V9 J' e3 I3 aFund Development
# D# O2 k. w. _3 k4 B0 o
• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 j+ |" ~& K( |5 z: x* Z2 q5 B! H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
. d4 ^' ]# B7 f- m5 Z6 L3 q9 Y' ]
• Support logistical work required for CFCA’s Annual General Meeting
1 L! ]* l& B" L) |3 f3 r' V
% m2 e* F7 K- c! a• Assist in administrative tasks related to donor recognition and event reconciliation as required.
8 |, |$ b/ y1 K" P1 ~
9 a, b. |( n0 F* S! W8 `, cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

6 U% O7 S! Y, o9 T- O- r, r& VSpanish language abilities are an asset.

4 \1 p; ]: r/ {. c! jTerm:
$ k: x: |) L5 d( Z( y
This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
0 @9 \- {6 `0 e+ U% g
$ b0 `. z' `8 E) E3 w! R/ Q3 NThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
2 L0 Y) |. z4 I" p5 L* }
! I! h6 h3 h* {5 l! OPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

, l; k! Q; K) L7 D0 e; pWeb: www.changeforchildren.org