Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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3 f9 o5 ~  S5 \9 K8 d  JChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

7 k$ J4 i5 l- {Key administrative duties:

- l5 T% N. M; \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

: n/ A8 R# f! ~* x• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

# }5 }7 {4 A4 H• Meet weekly with Program Managers to define priorities.
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& d# e9 e$ D& f3 w0 W# l• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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0 A' p/ W3 D* Q• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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- ~; D' ?; V* |' {8 \) o; [• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

6 d7 l6 N/ T4 B3 ]* q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

+ B6 c: u9 F+ d" n! `0 o3 Q• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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7 Y7 z7 W6 A; B$ k, x+ w5 J7 f• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

! ~) z5 D& e2 {1 z" u3 b! n• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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1 k! n, Z' p3 `2 |7 PFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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  R7 h) e& I3 w, G. E3 ~/ r• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

1 [. K! Y2 ]) Q0 ]9 c* v" g• Support logistical work required for CFCA’s Annual General Meeting

$ R5 y0 r4 n: {6 F9 W2 ^5 ]5 ~• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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7 n6 f7 Q, R# y* r9 k( oSpanish language abilities are an asset.
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Term:
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+ s5 ^; |/ Q+ EThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 B' o& v4 M6 v1 u+ j! i0 {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org