Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.
. e" P2 ^1 V* Y$ b& g8 V( g* i
# ^. e$ R1 z* D4 `This is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.

Job Responsibilities:
* |5 i6 w4 {5 F% t- f+ S, f, z" U
. C- f5 [1 W8 |0 x5 q: a+ }OPERATIONS
3 d% g" I- N  b/ g7 {•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
•        Assist in development and implementation of policies and procedures for volunteer services.
4 P  s$ ]( b1 Y9 Y4 g•        Maintain the volunteer files and update the database using Raisers Edge
% @5 T) s% s0 Z4 A•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
•        Develop and implement a comprehensive volunteer recognition program.
% f( q- T2 k; G% ]•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
* z4 U- X0 E* S- Z0 I* ~" E•        Identify and implement best practices in regards to volunteer development.
6 A) Z; o' C- i# H; n+ r•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
0 a. A# E* b$ ~2 r4 @
3 t$ ~4 Y4 F( D! u( j/ r4 ]SPECIAL EVENT PLANNING
8 P" }' C8 Z  X; R% e0 j5 u. n. ^•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
  p7 B% O. m" a0 d•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up

1 u/ E$ T4 f9 ?( p  ^ADMINISTRATION
7 T" n( }; h- g; Y, z. ^9 B& H•        Develop and maintain job descriptions for each volunteer position
7 V- ?$ H) Y* n6 N* Q•        Maintain secure volunteers files in accordance with privacy legislation
3 E/ T& t9 a) n+ E( b5 |•        Provide feedback on volunteers’ performance, as appropriate
3 H# i/ D* N( v5 m3 b6 W; @7 l3 }" i•        Ensure Human Resource policies and procedures are adhered to within the department
•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
•        Maintain monthly and yearly volunteer statistics for reporting purposes
•        Prepare a regular monthly program report
" S1 m3 W4 q  K


4 G0 k6 m* V% y1 a5 \FINANCE
•        Ensure the program operates within approved budget and be familiar with potential variances
+ m0 K+ W. s5 J2 X# H6 [•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required

INTERNAL/EXTERNAL RELATIONS
•        Act as liaison to the Y-Knit group of volunteers
% z# j% ]: }: [9 A; q8 O. n•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
•        Follow up with correspondence to outside agency volunteers as appropriate
9 R/ }1 U1 F6 G/ }1 q' e•        Attend external functions such as volunteer fairs, trade shows, and special events as required
; }" R0 y. u! E
4 o! [8 t4 f$ y. K/ a) [Qualifications:

•        Minimum 2 years experience in Volunteer Coordination
•        Excellent organizational skills and multi-tasking ability
•        Demonstrated superior volunteer supervision skills
•        Collaborative working style and excellent interpersonal skills
•        Ability to work to meet deadlines and to work under pressure
•        Ability to work in a team-based environment, with cross-functional work teams on projects
•        Sound judgment and ability to maintain confidentiality
/ q6 p. p. s0 x0 r•        Knowledge of Raisers Edge software would be beneficial

How to apply:
% T8 ~; y& }" V4 j4 EPlease submit all resumes to the Recruitment Coordinator:
' i! h  Y% b+ U3 Q, {Email: recruitment@ywcaofedmonton.org
9 H# Q3 J# s9 M$ E2 U: |Fax: 780-425-7467
Application deadline: October 29, 2010