Volunteer Services Annual Projects Assistant

ray412 · 发表于 2012-6-14 23:34

借id发贴，急招人

感兴趣的请留下邮箱

Summer Volunteer Services Annual Projects Assistant

Purpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
To assist the Volunteer Coordinator in completing up to five annual projects:
1. Volunteer Evaluations: May, & June
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.

 Distribute evaluations to on-site volunteers
 Collect completed evaluations from on-site volunteers
 Collect completed forms from prior groups (from paper file)
 Enter data into Excel FCSS database
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations
 File all completed forms and results

2. Volunteer Appreciation Project: May & June
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.

 Create volunteer appreciation event invitations
 Create volunteer appreciation event posters
 Distribute invitations and posters
 Create invitation RSVP spreadsheet
 Shop for supplies
 Assist with Site set-up
 Assist with Event hosting
 Assist with site tear down

3. Database Update & Audit: July
Assist the Volunteer Coordinator in maintaining accurate and up to date records.

 Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).
 Make any needed updates and corrections in excel database.
 Update and/or correct volunteer contact information in excel database
 Update and/or correct volunteer contact information in filing system
 Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team

4. Angel Tree Gifting Program: July & August
Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.

 Create a letter to be sent out to previous sponsors
 Mail out letter to sponsors (email and post)
 Contact sponsors for current program year’s commitment and start dates
 Create schedule for sponsors start dates
 Schedule dates for collection of toys
 Send confirmation letter with start and collection dates to sponsors
 Distribute first copies In person, via email and post

5. Volunteer Newsletter: July & August
Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.

 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
o Create a Newsletter template
o Create creative titles based on Seasons or pertinent Events
o Enter pertinent event, fundraising, volunteer opportunity dates
o Enter appropriate pictures
o Choose and enter appropriate quotes for theme for each newsletter
o Write a short informative and motivational message for each publication
o Create a color scheme for each publication

Education:
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.

Qualifications:
Keen attention to detail
Creative visual and written skills
Ability to work in fast paced environment
Ability to handle multiple deadlines
Flexibility
Excellent word processing skills
Excellent command of the English language
Above average written and verbal communication skills
Good organizational skills
Quick typing and data entry skills
Accurate data entry skills
Ability to work independently and on a team
Ability to work with a wide variety of individuals
Ability or experience in working with marginalized and disabled individuals
Excellent customer service skills
Respect for the religious beliefs of the Salvation Army Community and Family Services