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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection' ]: t8 y, t; o8 Q
Last update: November 17, 2006Reports to: Department Manager0 R; _& J% a, R' B
Position classification: Non-Exempt
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Job Summary:, h6 ?0 p, d, h4 }6 x+ }
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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Essential Duties and Responsibilities:
% f& [9 z( u2 S. ?3 q· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
! K0 S7 i* h: o0 ~7 u5 Z7 W· Reviews field drawings and inspection reports for accuracy and completeness." R3 L7 @* q$ ?. K5 x( z# }% A
· Provides technicians with required reports and assistance with report preparation.4 P* Z" g R( u" g! O/ I
· Manages report database.% H' I6 j( d- o1 G
· Tracks purchase orders and matches with work orders.- x3 f5 ?' [4 U& f
· Organizes and files electronic and hard copy media files.( J$ [# C2 Q+ }
· Provides backup support to other members of the department., b; Q8 W+ p& a# S7 |
· Other duties may be assigned as deemed necessary./ x% B! P% y# k, ~2 X. C! v( m) f- `
( I" F# ?1 R5 Q, `Knowledge and Skills:
5 o& G8 K, E x$ W5 b# W, S2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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+ Q" C( X% p5 V, c1 nExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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