Job posting

芳草萋萋

JOB POSTING
  FOR
7 z/ W5 s% e7 W, i, dOPERATIONS MANAGER - VENUES & PROGRAMMING

REPORTING RELATIONSHIPS
) {4 C! c0 Y% B7 t( B+ QThe Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
' V9 l. W- h" b4 Yand Venues.

ROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
extensive, and are targeted at the all round smooth operation and  
financial and operational success of the Horowitz Theatre as well as  
7 s; e$ ?1 b# e$ lthe logistical organization and smooth rental of the additional  
* X/ r0 w- d# `, B& J# Bvenues within the realm of the Students´ Union.  In the light of that  
. |& }8 b2 Q  a: hbreadth and complexity, it is not possible to fully define or  
describe all roles and responsibilities in a document of this kind.   
However, the main roles and responsibilities of the Operations  
Manager are as follows:

! {! k8 z) N0 M$ M6 X4 j2 R1.        Space Roles and Responsibilities
8 V9 G0 y1 ]+ e  }( S+ T
# [1 f$ G' o9 Ua.   To ensure, at all times, that the venues listed below meet the  
2 K  F9 {% m4 t3 q2 _appropriate standards, requirements and needs, and contributes in a  
& y. G( v" k, J: Z, L) Epositive way to the smooth operation and success of the individual  
) r9 Q; R- W8 Orenter.
3 y3 q9 L) O  I·     Myer Horowitz Theatre
8 \- @% w/ p. e' O" V5 s% T·     Dinwoodie Lounge
6 i. B8 V5 _. P( A·     SUB Stage

b.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
production and facility requirements.
! W( \' A- @( o' M$ I·     To ensure the day-to-day compliance of the venues with existing  
safety regulations and building policies.
6 v6 |9 B/ l% L2 L& VTo ensure that the maximum potential of renters is met.

+ q9 C5 N1 G& Y2.        Marketing and Promotion

a.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
# }4 L: T. l9 R& Y3 ^4 J) Wstudents, and internal and external clients on an on-going basis.  
$ I: W& Z  F$ l, ~1 i; SThis strategy will include implementing and/or delegating the following:
! E! k$ j* f8 z7 V) E8 ?3 w·     To develop and maintain promotional materials, the Horowitz  
Theatre and SU Venues home page, newspaper and other advertising; to  
2 `  z) Y  P3 A2 m; o; t- rtake advantage of other internal and external advertising  
; T. @' U3 F# ?opportunities; and to develop press releases and other promotional  
literature on an ongoing basis.
- _" X. w' w9 y" k7 R·     To coordinate tours of the venues for potential renters.
·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
- B1 a; |- u; {6 w·     To develop new external clients for the venues.
) s& ~7 T1 W1 {" E: R2 P

3.        Staff and Supervisory Roles and Responsibilities

; o+ F! h$ |9 W. La.   To ensure, at all times, that the venues are adequately and cost-
# k2 O- l$ l2 p5 |! s, {1 k  aeffectively staffed, and that the staff utilized by or within the  
) ?( E" r# f# t' O! R, ?venues meet the appropriate standards, requirements and needs, and  
& A* a3 d" Z" \3 tcontribute in a positive way to the smooth operation and success of  
+ ?0 h, f! u; Sthe renter´s events. This includes, but is not necessarily limited  
to, the following:
·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
6 s* ^9 |6 e( s+ u* J To ensure that the Horowitz Theatre is adequately supervised at  
all times, this includes the development and implementation of such  
schedules and rosters as may be necessary to ensure the effective and  
9 Y5 F7 Q4 g0 F: V* n" G/ e' v( Acost-effective supervision of the venues at all times during which it  
' u8 }( m; m8 X' {, Q+ {is in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
5 Y# y$ i4 Y5 e6 w$ f* m: Wthat an adequate and appropriate level of part-time staff exists to  
+ ]! Q6 q, {& H. ^) Q6 s$ F& \facilitate the smooth operation of the venues and to ensure all  
5 I# `9 [* v) o' h. i* yrenters needs are met.
·     To work with the Technical Director to ensure that the skills  
2 \' M; A- Q$ X$ W( @$ Jand attitudes of all subordinate staff are appropriate in light of  
. q7 \; R- v9 @' p! S& Xthe roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
) M0 z& O* G* Z; G0 O% {appropriate areas, and ensuring that the Policy and Procedures manual  
" O0 X. [! a" }$ R  \. A4 Ois kep up-to-date at all times.
& u& {' o- N( X  N7 ?) Z( E% X·     To ensure all staff are trained in and committed to providing  
) G5 e- D9 f# I: @$ P* sexcellent customer service to all renters.
" u, i, R- A5 t6 r& V' g  s' B) w·     To work with the Technical Director to arrange staff  
+ r* _: [% f$ R0 l% Tscheduling.  To handle payroll related matters, under the guidance  
1 H0 s6 \. B7 v  hand direction of the Manager of Venues and Programming, concerning  
5 K" w+ X9 y& K8 D+ M' V' p$ rthe staff of the venues.
·     Working with the Manager of Facilities and Operations to ensure  
the appropriate setup/tear down of each venue.
. ~/ B6 f, F$ r2 n# l·     Working with the Manager of Programming and Venues to ensure  
5 i3 B% s* v" ^% Y, ^that additional requests such as licensed receptions are arranged.
$ g/ k1 H+ I3 }
. y8 o2 L2 d! u, C: i# f4 x5 m
4.          Overall Financial Performance

a. To ensure, at all times, that the Financial and Administrative  
' J6 d% C- C3 s: I# bsystems and processes utilized by or within the venues meet the  
8 E$ j+ H! Z6 X* O- s8 sappropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
operating budgets covering the venues to the SU´s Manager of  
0 a' U. B) s  {6 V& H6 a4 iProgramming and Venues and to discuss and refine those budgets  
- x' q) C  a0 z1 `! nManager of Programming and Venues, and Manager of Finance &  
7 b( h: e4 l9 k$ PAdministration prior to their submission for final approval.
- j& m! l/ C8 _( P9 d. U·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
the best interests of the venues and the Students´ Union.
; D; k7 l: _/ V+ L" I8 j8 v·  To function as the key player in the submission of financial and  
administrative documentation covering the venues to be used in the  
* y: G8 m. u3 R( E# @compilation of monthly and annual financial statements, and such  
# b3 \% P3 S; y; p8 q! X" m; K8 `other reports as may be necessary.
& _% Z/ X5 Z' A2 O; @·  To discuss those financial statements and other reports, together  
: k  @9 \3 j, u! Fwith all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
8 V; e" I% D- a; {' u1 T/ B/ AAdministration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
) [" H  o$ ?/ x) k5 U( `the Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
setting of appropriate prices for rental and staffing rates for  
events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
the billing clients, and to forward such documentation in a timely  
manner to the Accounting Department.
·  To recognize, address and handle all matters relating to financial  
and administrative procedures and systems in a manner which reflects  
% E# y/ p$ _; g7 |' f4 g+ Pthe requirements of the SU´s Manager of Programming and Venues and  
$ O7 K2 x$ P: p$ d& TManager of Finance and Administration, and in a manner which  
contributes positively to the smooth operation and success of the  
. R8 s, K6 h1 _" p9 Uvenues.

0 ?+ q. n! x/ c" U# D/ M5.          Overall Roles and Responsibilities
a.   To ensure, at all times, that the systems and processes used in  
6 H- {2 }# k. Xrenting the venues meet the appropriate standards, requirements and  
! W, E- o. `  H3 yneeds, and contribute to the smooth operation and success of the  
0 b$ h1 ^$ ^% [% \* t! H& Kvenues. This includes, but is not limited to, the following:
, V* X$ w; J6 U. A! Y
·  To recognize, develop and set in place such rental procedures as  
may be necessary to ensure the smooth operation of the venues, this  
8 E% b: h# _8 `. d* g" O7 Z8 M; V: `# W2 wis to include but not necessarily be limited to systems and processes  
. B. j' W: A$ Y% o# e4 ^- vin the areas of contracts, inventory management, contract evaluation,  
3 S9 G2 y" V6 Z; wpricing, costing, equipment usage, rental/contract invoicing,  
- n% v+ e8 W, u' d2 d2 }- z7 C2 Dtogether with such other systems and procedures as may be necessary  
% ^9 @0 e$ `9 x# {; fto ensure the smooth, secure, efficient, cost-effective and  
7 F% b6 I" k7 mfunctionally-effective operation of the Horowitz Theatre.
' G, S% o, s7 Q- l8 e1 ~·  To recognize, develop and set in place such operational procedures  
4 U3 M/ i& w% u5 ^as may be necessary to ensure the smooth, efficient and cost-
effective operation of the venues.
& m+ r0 ~5 ]5 D/ n; z2 L' F·  To negotiate rental lease agreements (contracts) relating to  
dates, rates, staff and miscellaneous charges.
* M* d, B( \& g·  To ensure that adequate inventory is available at all times and  
, q# T! G4 G4 u  Ythat such inventory is stored and issued in effective and secure ways.
·  To consult with renters as to facility issues in producing their  
. S; D8 T* o, |* ]7 T: R4 Gparticular event in the venues.
·  To provide the venues on-site staff with such documentation and  
supporting information as it may need to effectively fulfill the  
, D, z% Q) K2 y5 B" K+ @; f9 r. Iroles they are to perform to ensure the success of the renter´s event.
·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
) A. N1 |. q4 j' V9 Y6 H: _: r7 ~·  To ensure that all queries raised with the venues whether from the  
SU or renters, are promptly and effectively handled and adequately  
answered, and to ensure that such action as may be necessary in  
follow-up to such queries is taken in a timely manner.
To ensure that the venues and its capabilities are adequately,  
- ^% w# B; h7 n: }4 Jeffectively and cost-effectively advertised and promoted, and that  
. F; `6 {9 B) `# A/ uthe cost of such endeavors does not exceed the budgetary provision  
made for them unless prior approval is given by the Manager of  
Programming and Venues.
# N! _+ X8 f; A5 q4 w7 a& m·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
5 V0 x0 G+ t: E  L. w3 z: Imarketing, administration, operations, and any such other matters as  
may provide such challenges and/or problems.
) _3 z& |& u5 U·  To attend such meetings as may be required to support the smooth  
operation of the venues or the Students´ Union as a whole.
, S, M3 H& Z/ m1 o·  To perform other job-related duties as may be required by the  
; g0 Y$ _  ^' b  DManager of Programming and Venues in order to ensure the smooth and  
secure operation of the venues.
·  To recognize, address and handle all matters relating to overall  
, o# E5 Y" h4 koperations in a manner which reflects the requirements of the SU´s  
4 n7 W! a+ }6 t1 `& n" h1 eManager of Programming and Venues, and Manager of Finance and  
Administration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.

# V/ `2 A. z0 b% V% X& LQUALIFICATIONS:
: K; Y  |1 s5 ^1)             Minimum two years related post secondary education, or  
; o) H* v6 _! oan acceptable combination of education and experience.
2)             Supervisory experience.
3)             Ability to create new initiatives with little or no  
' g$ L) {  h( x9 Q$ S! Tsupervision.
4)             High level of creativity
5)             Knowledge of budgeting and staffing procedures.
' n6 Y7 @1 c4 i6)             Excellent organizational and communication skills and  
strong writing skills.
* o* p5 v# [9 k6 R7)             Dynamic individual with experience in large group and  
5 i+ `. o  j. o# Q6 W- ?one-on-one promotion.
             Ability to work with students, staff, University  
3 b3 O8 \1 x: F" H+ pfaculty and administration with a dedication to providing excellent  
customer service.
Union exempt position
  B  H' t! Z2 k' _9 g' D& XJuly 6 2007
! A# \6 w$ J) }4 N0 C. Q0 V6 [' ~
! S; n, }* r& V. i2 ]/ B6 S+ bPlease state salary expectations
. @5 t1 r* k" V! Y7 `5 C$ D
" K- t& S6 ^5 ~: `- IPlease apply in writing to: Val Stewart, Personnel Manager, Box 600  
# J7 w8 \% }  y0 G' Q2 g+ ]8 JRoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.