Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
; C5 O0 ?. ~, N7 v' s+ BReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
) z5 T* a# B8 ?2 Q4 q& X-maintains general office tidiness
3 F5 G7 n7 E; z6 @: L" @Administrative
# x- V) _- O; Q& H7 l        -communicates with the brokers on internal decisions and procedures
0 S; h+ r6 C9 X9 D        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. i+ P8 P' B. S9 b        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
( M7 ~/ x3 q& U        -ensures all brokers have access to updated forms and templates
2 H7 Q) m. e2 i4 ]        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
  n4 o5 A' c! A        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
' n- y" K( J+ O' A! x        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# y6 ?+ {8 D/ C# `' p- q* O0 p-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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, I6 V! \2 v5 UPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! s& B2 }, `7 E+ I2 V                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
) m; _$ l8 T/ S" R4 l* D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 w- w; ^3 F. C                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008