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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.: e, e \7 K$ q& n' e* {
Duties
; C5 O0 ?. ~, N7 v' s+ BReception* w# {* a+ x# L# b; r Y! f7 `
-answers the telephone, takes messages and ensures messages are given to brokers and other staff # c H' i; |$ I% F6 o3 M
- gives out general information about the Co-op5 N0 d: i. h0 z+ n( `& x
-checks voice mail, postal mail and e-mail daily and passes on pertinent information! e7 d# ~1 U, S
-greets visitors and responds to their needs
) z5 T* a# B8 ?2 Q4 q& X-maintains general office tidiness
3 F5 G7 n7 E; z6 @: L" @Administrative
# x- V) _- O; Q& H7 l -communicates with the brokers on internal decisions and procedures
0 S; h+ r6 C9 X9 D - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. i+ P8 P' B. S9 b -maintains accurate and up to date computer files and documents$ G7 }! k" U* }0 Q* V7 N, K
-ensures all organizations working with the Co-op get updated forms
( M7 ~/ x3 q& U -ensures all brokers have access to updated forms and templates
2 H7 Q) m. e2 i4 ] - photocopies materials and information as needed and requested 0 K% D7 _: X# K4 Z1 Y
- ensures all current forms are stocked and replenished * l9 L# {( F" h$ o
Support" Y0 X0 `& Z( \) R! k8 c
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed& ~; x' ^& E8 n
- assists the brokers with urgent tasks
n4 o5 A' c! A - assists with the ordering and maintaining of office and hostess supplies at the Co-op7 _' w3 h: ?: L" f1 Q$ C
-trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications" h: Y( n/ Y& B3 U. F4 v9 B+ _
- excellent computer proficiency in main programs
' n- y" K( J+ O' A! x - excellent interpersonal and communication skills, in person and on the telephone& k9 F: f3 f0 b* d
- ability to multitask, work in a busy environment and be very organized. g' c8 ~% h h: b6 ]2 A
- friendly, warm manner ; L& s, N2 o0 ^# c5 u5 H( m
-ability to work with a wide variety of personalities; able to work as part of a team0 X7 _ S/ u6 |9 U' O
-self initiating in getting work completed, asking questions for clarification
# y6 ?+ {8 D/ C# `' p- q* O0 p-task oriented) r- d6 S* R7 E
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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, I6 V! \2 v5 UPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
! s& B2 }, `7 E+ I2 V 10867 – 97 St.3 c# m; `3 h; X7 E! | v. u
Edmonton, AB T5H 2M6
) m; _$ l8 T/ S" R4 l* D Attn.: Ann Nicolai Fax: 780-4282748
3 w- w; ^3 F. C E-mail: ann_nicolai_mchb@interbaun.com& T* g9 p' E) J( X5 @! i- u$ ~$ m
Closing date: October 10 ,2008 |
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