Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
. _3 w) G% W0 v# D" G0 s-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
8 L* j2 V; C& N6 v* ^-maintains general office tidiness
( E1 w3 U- f. I5 A) L- T$ [0 D: SAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 W- r0 H5 n6 J4 ~- i" B        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
6 t  ?1 u- O& g) \- k2 I        -ensures all brokers have access to updated forms and templates
7 E% R# |6 e- [- l2 E; E$ G, x3 t        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 p% D% o' I# i        - assists the brokers with urgent tasks
1 s( h" O2 Z9 G3 E: w+ j4 s% O# _        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 R2 o5 |) I( D" }; E) R& n+ K        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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3 ]8 o- S. P  K2 E+ MQualifications
4 C; G: T3 F  Q* Z( m9 ~        - excellent computer proficiency in main programs
* [( t; K- ^# a1 s        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
- i/ Z) K2 e. S+ A        - friendly, warm manner
; ^7 ?8 m. v6 z+ C+ T9 o        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 w# O3 a/ h% a3 b! w# x6 T                                                        10867 – 97 St.
& i4 t5 M. p. G                                                        Edmonton, AB           T5H 2M6       
1 j/ L; i# d" D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008