Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
. f  m$ |- g; f% R) @Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
  y; u: ^1 ]$ n-maintains general office tidiness
' x: r2 t! b; w) ]( wAdministrative
1 ^2 ]6 I! f) c/ m& A/ h; R        -communicates with the brokers on internal decisions and procedures
9 P5 D' i  X" ^' b# d0 u        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ K, {3 Z- x5 c. F9 l4 A3 u6 Q& v        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( W3 c- ?& ]% Z9 U/ h4 h, L        - assists the brokers with urgent tasks
2 A- |3 l# {) L1 Y) p        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; z2 s6 a9 a) H& J  `        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
$ N* {4 `" A4 s+ j$ f        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
" S  y+ w- H3 x. M$ _        - friendly, warm manner
: L' Q- W* k5 Q' c3 O8 r        -ability to work with a wide variety of personalities; able to work as part of a team
1 _& s% x# O' d# \; g0 ?$ E        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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0 z# N, {: W" P% n2 b+ v; I0 kPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
( a+ W( Z) J5 |5 t) T& r& T1 \                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
$ w# n0 z2 @8 P. ]4 r                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008