Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
2 {/ d' u7 L$ z8 ^Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 r" y0 f2 n9 p6 A5 p; \! d-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
" [( n/ a( z) E# \( J4 j        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ ^6 f. h( j2 f( I        -maintains accurate and up to date computer files and documents
, B8 U8 i/ ~& ]7 z        -ensures all organizations working with the Co-op get updated forms
- g8 k( r! v) k" C1 p        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. b# p& S" a& M& M: v% Q" |0 bSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; n3 Z1 X% G2 e* E; z3 w; ?8 T        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 W4 }$ V, U" m4 W, q  w        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
! ^# J6 J) C  C& W" ^& F; }3 I        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, `7 W! J$ W- B- p! Z# i2 ~        - ability to multitask, work in a busy environment and be very organized
6 r& B% C% i4 e, u' s- F) |        - friendly, warm manner
! S/ t) ^2 g1 \: X8 ^        -ability to work with a wide variety of personalities; able to work as part of a team
4 J, e( m) |8 K0 x* A        -self initiating in getting work completed, asking questions for clarification
# ~1 C- }1 u9 s-task oriented
2 u) P8 d- e4 k6 F! j- i- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

3 Z9 O0 f( \; S! C; sPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
" t7 I% i0 U% o4 j. E6 Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008