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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.$ B* y* t6 }6 }, ^9 _
Duties
. f m$ |- g; f% R) @Reception4 O [3 H6 U; f e
-answers the telephone, takes messages and ensures messages are given to brokers and other staff 8 D0 Y. E: N: F
- gives out general information about the Co-op& ]& u3 |% k% n, T1 g
-checks voice mail, postal mail and e-mail daily and passes on pertinent information) R: J( [" e: v2 ?
-greets visitors and responds to their needs
y; u: ^1 ]$ n-maintains general office tidiness
' x: r2 t! b; w) ]( wAdministrative
1 ^2 ]6 I! f) c/ m& A/ h; R -communicates with the brokers on internal decisions and procedures
9 P5 D' i X" ^' b# d0 u - develops and maintains a system for internal forms, files and mail (incoming and outgoing)$ G, h u' ~2 d! i
-maintains accurate and up to date computer files and documents
$ K, {3 Z- x5 c. F9 l4 A3 u6 Q& v -ensures all organizations working with the Co-op get updated forms* Q1 I+ O, S5 d
-ensures all brokers have access to updated forms and templates2 C5 l" K7 Q( H8 I
- photocopies materials and information as needed and requested + [- d" b" z( g6 O9 P
- ensures all current forms are stocked and replenished $ v" H2 J8 X3 d. l
Support: F+ ~: }. b: f* J: c# F$ Y
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( W3 c- ?& ]% Z9 U/ h4 h, L - assists the brokers with urgent tasks
2 A- |3 l# {) L1 Y) p - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; z2 s6 a9 a) H& J ` -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications6 s' w# x1 ^% j: O
- excellent computer proficiency in main programs
$ N* {4 `" A4 s+ j$ f - excellent interpersonal and communication skills, in person and on the telephone! u% P4 i! B# O7 S+ a
- ability to multitask, work in a busy environment and be very organized
" S y+ w- H3 x. M$ _ - friendly, warm manner
: L' Q- W* k5 Q' c3 O8 r -ability to work with a wide variety of personalities; able to work as part of a team
1 _& s% x# O' d# \; g0 ?$ E -self initiating in getting work completed, asking questions for clarification" L1 P0 G8 `3 K
-task oriented; v% Y# b0 v' A5 G
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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0 z# N, {: W" P% n2 b+ v; I0 kPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op' Y% l7 g4 i% k# d: S$ t
10867 – 97 St.
( a+ W( Z) J5 |5 t) T& r& T1 \ Edmonton, AB T5H 2M6 - M$ h' M9 S3 k# ~
Attn.: Ann Nicolai Fax: 780-4282748
$ w# n0 z2 @8 P. ]4 r E-mail: ann_nicolai_mchb@interbaun.com) R$ L: T/ V4 P1 V% _5 e4 M
Closing date: October 10 ,2008 |
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