Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
& b8 P( _$ F* s2 |9 m4 M8 \Reception
+ Q) K1 s7 \# h5 p, ?-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
6 L* m9 I6 B7 ]$ }-checks voice mail, postal mail and e-mail daily and passes on pertinent information
# |/ O1 h6 z$ j6 W-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
  m; c6 Y" x5 Q% w5 ~        -maintains accurate and up to date computer files and documents
! q9 b+ x- L- B$ Q; _) u        -ensures all organizations working with the Co-op get updated forms
5 w  ]. c2 P  t        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
( t1 y  k2 ^0 w, ?        - ensures all current forms are stocked and replenished
Support
7 C' w2 O# `( \$ p4 |# U6 x7 @8 u8 B- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: E! p* R6 {$ L9 r1 {# E( @        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
# [: M5 O* D- w( k$ @" g# U: z        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
5 u$ s2 e8 v3 G2 }        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
7 W: E: |: v+ I. z        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
" ~1 u2 a/ y$ ]% }+ Z$ W8 A4 x/ X
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 ~; Y* e* ]( _: `                                                        10867 – 97 St.
& n, a( J* G6 e9 o& W                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! |. E; U4 s. \) f                                                         E-mail: ann_nicolai_mchb@interbaun.com
; k% D" i+ D" z2 K                                                        Closing date: October 10 ,2008