Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- ]; b$ V) e7 M) mDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 f( ]" w: r! }9 v: K( H( a! l. m- gives out general information about the Co-op
4 z+ V; ~3 k' z-checks voice mail, postal mail and e-mail daily and passes on pertinent information
& Y3 ~+ v$ x# h6 R$ I7 f# `* H-greets visitors and responds to their needs
* S9 N; ?' ]( M3 l& K-maintains general office tidiness
Administrative
) r; y1 f& U; }  H        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
- g  G/ r0 B% c        -ensures all organizations working with the Co-op get updated forms
. w( w4 r! ?5 K$ Z( m        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
8 T8 G# W4 j9 M        - ensures all current forms are stocked and replenished
3 O$ Y- C& v# l" ~Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! q2 c' i  Q" o  b, b4 z: N        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

2 |* k5 {' g$ D5 ?, cQualifications
        - excellent computer proficiency in main programs
: ?  r/ m. l+ [% D        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) N9 D) `4 z/ y$ |7 R" F# K        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
+ i& T# @# X% k  A        -self initiating in getting work completed, asking questions for clarification
-task oriented
5 r; r8 K- }& r9 @2 d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

2 x% V6 v) c8 q- m0 W$ S6 PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  [: e( C7 S: P                                                        10867 – 97 St.
; W! ?/ s* g: p! @7 c* X                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
, ^2 o2 Y2 _3 I5 {" Y. }0 x                                                        Closing date: October 10 ,2008