Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
2 F, l! X: M/ Y) dWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& B! h% {$ ]' u8 r# U" R; L3 eDuties
Reception
+ S: g+ }1 ]/ @" H! \0 V7 {7 g-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
4 m3 V- Y/ Y+ r$ ~' E- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
( `( ~7 G7 c! u# Z! d-greets visitors and responds to their needs
' Y* q% ]4 E" c5 C* g8 `6 z  o-maintains general office tidiness
# |2 l. @% c/ [0 W  s* [Administrative
2 s- M. T9 i, R        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
& {& x' H0 p: _& @9 h        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
2 J! o2 j8 @1 ~2 X! Z5 ~        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
6 n6 n$ C" M1 A; f) X8 H8 k- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 A* p$ S$ J( b9 s        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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( x: c6 c2 b- T3 xQualifications
        - excellent computer proficiency in main programs
( ?' B- I2 v( o$ a* y3 g% O8 H! f        - excellent interpersonal and communication skills, in person and on the telephone
9 C+ v# K8 F# R: ^        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
4 a& P, G% n( u% V" L& `) ]        -ability to work with a wide variety of personalities; able to work as part of a team
. U3 R8 H8 M/ Z* W- P        -self initiating in getting work completed, asking questions for clarification
3 }3 U6 l, f2 j1 n' B, M" C& @0 g-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 F$ p$ G9 Q# B, c# ]: t2 v
6 t% w* m' k2 \. C# gPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
5 X3 h* s( e3 S                                                         E-mail: ann_nicolai_mchb@interbaun.com
. D8 o4 Y+ M! e. S# n4 V                                                        Closing date: October 10 ,2008