Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
+ l0 g! L( s! k6 r. T-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" C& b0 N  E5 ~) I* p$ l3 s8 s- gives out general information about the Co-op
" n* A1 [. U3 I/ J-checks voice mail, postal mail and e-mail daily and passes on pertinent information
0 o) E0 Z% Z% B  V-greets visitors and responds to their needs
2 y2 r% X4 u' F: a1 K. x-maintains general office tidiness
' H6 o( K7 b$ _7 [Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
7 O: ]7 |% V8 P- _2 u- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- @7 ~- n1 `; ?1 s; ^3 C& t: g( K        - assists the brokers with urgent tasks
9 c9 |' J3 V2 s8 e3 A2 X- o% K        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
: i' y. R) C2 l0 \        - excellent computer proficiency in main programs
, Y" N* d1 l, d- G        - excellent interpersonal and communication skills, in person and on the telephone
% M7 z) }. ~+ m$ ?; g' Q5 i        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
1 J3 j' X. H# a        -ability to work with a wide variety of personalities; able to work as part of a team
. M- r1 P% r4 v# w: J4 u# ?        -self initiating in getting work completed, asking questions for clarification
# \* }3 V: ]3 G, C4 O-task oriented
2 `2 F# d7 p! A# w- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
: m& x# `: m7 F9 i0 [+ i( W( ^) \
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ H. p6 Q) f' t+ l                                                        10867 – 97 St.
- {0 s0 y; A- \2 S$ n; f+ |) i                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 I, b: h% H& h/ j4 i/ U, y                                                         E-mail: ann_nicolai_mchb@interbaun.com
( z/ k8 F/ O% v6 r0 L5 m, Y7 P                                                        Closing date: October 10 ,2008