Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
/ b7 ]6 K6 g6 G1 l" x( n' d* ~( CReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
5 `8 I# Y7 K# J6 d2 |-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. ~) K# N: T+ o0 b-greets visitors and responds to their needs
' O7 o* z: x1 @; J- L-maintains general office tidiness
Administrative
" J3 g- x0 g8 f0 B! P6 K' E3 Z        -communicates with the brokers on internal decisions and procedures
+ x& b' u- |& `9 y# I        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
7 K+ `$ [+ `) A# g) `        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
9 h7 d( F7 G: o& L% P- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* ^* n& j8 v. c* z: s/ s        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ }$ [8 i; S6 B) v. G( W* u
& g  E2 f4 |( r/ }! N& [$ vQualifications
+ ~  D4 b& y4 q        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 W0 T% W. K) C4 h& g- G        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
# n* _5 X; B" ^* R1 t. c        -ability to work with a wide variety of personalities; able to work as part of a team
/ X- B) f  W9 F- |+ i4 I$ c4 @        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
; Y- U# h9 D! [' v" X
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
5 O# a3 {" u! i                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 k! U7 |0 ?4 J) B7 S" K                                                         E-mail: ann_nicolai_mchb@interbaun.com
5 q( C) x5 u8 w                                                        Closing date: October 10 ,2008