Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% i3 n" Z) u, X: L- D, ?1 R- gives out general information about the Co-op
# p' D% d+ f2 [7 R, }-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ l3 F7 b! p( F, ?        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 M; n# Z, J. r        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
6 `7 M, G5 P+ {) V& F8 f/ Z        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
% e1 B+ Q- s- M/ v' D) O" s; ]        - ensures all current forms are stocked and replenished
6 E' S" A  }1 a2 k" ?- hSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 X6 z7 C' j9 \( l        - assists the brokers with urgent tasks
6 @6 n" O' e* X7 \/ V: b6 K        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  k6 z4 V9 Z9 L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
' ?% n4 D+ U# R+ b% l4 J        - excellent computer proficiency in main programs
( Z; a. }4 O9 a2 m        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
4 P+ q% {0 ]- l% |; R6 w& ]        - friendly, warm manner
7 Q6 Z/ i# f9 `6 ]0 ]+ ^# O9 }        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
/ |/ l& B) R, A1 ^- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
2 R5 _1 n3 r9 }) Z" c& H. \0 [" \                                                        Edmonton, AB           T5H 2M6       
' k7 W8 ^. x( f                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008