Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: t& E. P" }' p) u. k  R& QDuties
8 g/ o$ F) K1 N+ P: v4 vReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
+ g3 ?: c7 S: G3 g) _& s-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: Z) L8 n' c7 ]; w0 I-greets visitors and responds to their needs
-maintains general office tidiness
3 v$ o) m% @; O3 i1 DAdministrative
& U8 J& ^! ]- [5 m: `& a% C1 d% J        -communicates with the brokers on internal decisions and procedures
6 q4 F8 F- j4 a1 a9 b  R. E/ c5 J        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
7 d, Q3 z7 p+ g+ y. s        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 R3 g% L: B1 U        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
6 ~8 r8 J' s4 L* Z% F
Qualifications
0 E( Q: E6 l; v0 U        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
# [! @! s- J% o$ |. d        - ability to multitask, work in a busy environment and be very organized
- T  j! W$ z5 r; h        - friendly, warm manner
6 x7 q8 p: ]& _5 E        -ability to work with a wide variety of personalities; able to work as part of a team
$ \; E( z3 Y6 e' ~" r+ E& r        -self initiating in getting work completed, asking questions for clarification
: U9 T1 v' k- X-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; d  ^: [3 v# _7 k) |+ G; w1 YPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! M( r- ]" E5 J% I                                                        10867 – 97 St.
# `' w6 \5 B9 R                                                        Edmonton, AB           T5H 2M6       
' f6 ], w- [* M, v3 o                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
* m8 z( K& q( m- e                                                        Closing date: October 10 ,2008