Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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, L. b7 s# B( f  W$ VKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

0 y$ k) a+ [/ u# n& T• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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4 {) k8 H% [( s% d& Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

/ f1 Q6 [: Z4 n# @4 a. i. R1 a. Y• Meet weekly with Program Managers to define priorities.

) ?7 L- k- {* ~, G+ Z• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

, Z  `9 x! S8 R- p+ p( q5 S5 }• Maintain inventory of communication materials.

1 G1 e2 D$ |& K* W4 H  W9 |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

4 W4 U* g( Y- j; p. V7 m) p  u$ J• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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6 t; U4 l  c- @/ R• Support the management of requests for CFCA information and resources at public events.
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' E5 i4 |1 x3 A• Compile information packages for fundraising and promotional purposes.
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6 T6 K5 u- p2 v' F- @# q4 q8 [• Manage database and support distribution of print publications.

, T9 r* g# w: r" s( ^# k4 ~• Provide administrative support for public engagement events and mail outs.

0 [4 w. a! a: I" x  o4 n" c• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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- n& _0 i" q  N0 }) u• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

# e/ S3 ^2 G/ \5 M, r: h6 C3 {• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: {7 E1 e; A8 {+ {) PSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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* j: d! K) m$ w3 v0 l& A) qSpanish language abilities are an asset.

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7 M4 G( o7 z$ n7 N, {This position is Permanent part time (20 hours per week during regular office hours).

- c/ T9 D  Y2 G+ p" I6 oStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- o/ `) C' R$ }0 L$ i, VAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

0 V1 K6 ?( E  s( _Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org