Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

; O% y5 h6 M- x9 C! f, c/ jChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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8 K1 l4 l7 t7 X. \6 M. e9 D1 oKey administrative duties:

  a3 q/ N# u- n• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

% a" G1 _; A  V/ r9 ^7 h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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8 l9 H# B0 @# q) b# `• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% z; @" t9 ^) i( Y  }' {' o• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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- t! W9 |/ F& V• Support maintenance of Human Resources records and the development of employee handbook.
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8 M6 y: S& ]# n" B' \• Perform financial administrative duties as required.

Key program support duties

( M2 W$ z- {8 Q3 ~3 JInternational Projects and Public Engagement/Communications:

# f( i8 F, V+ ^+ B& D0 V7 v7 v+ s• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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- {* y9 P9 k8 Y: X. y9 V• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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) `9 q* V+ [, M% u  l• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

3 Z1 N8 V2 e) r) @Fund Development
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( S8 T& Z  I" B  b• Provide logistical support for key fundraising events such as silent auctions
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, ]2 }& {; i1 ]. i+ z9 U• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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5 [# b5 Z# \2 z6 h• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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  ^6 }$ d, R7 W: ^• Support logistical work required for CFCA’s Annual General Meeting
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: f: r# ~1 J" H. e" e• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 @3 j/ O4 s! V, U$ F: i5 R+ nSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

4 ?* @# ~' |  s+ T( kStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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; y6 p' @* @& d2 z! LWeb: www.changeforchildren.org