Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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1 q; R( z& p+ P' n6 L( F( T- }Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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) E" c8 |) R/ d/ l• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

4 }1 S7 f$ N* M% O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 |4 p1 j; K6 N; Q" f8 f• Manage office technology software licensing and hardware maintenance.

. A! G. p; L- X5 q8 x• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

$ E! m, K% Z7 [; R- a, k) e0 c• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

, l/ h9 l5 u0 I; H4 x- K7 y• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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+ R( _7 q% \' Y0 `Key program support duties
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2 `& Q6 a% [- a! \/ Z* {International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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% B/ Y# Q8 A. s3 f* b+ x$ G8 z& \% X• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 Y2 Z  N- D1 ?# s* i+ D% K• Support the management of requests for CFCA information and resources at public events.
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5 n- l7 D* V* _7 v' Q• Compile information packages for fundraising and promotional purposes.
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: ]0 p9 c' T: s• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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+ [1 b+ q; e, f+ a/ F+ V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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; [8 Y) D8 F+ c" ?  b8 PFund Development
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. t; b! B7 |3 L2 ^• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

+ y+ I# N: R# U# h. d8 g• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) S5 e) Q" r7 }! i3 d1 p8 @" {: B6 N• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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) p) ]0 |$ m% i; z4 ASpanish language abilities are an asset.
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Term:

3 ]5 t/ Y0 I$ K# `" `This position is Permanent part time (20 hours per week during regular office hours).
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" x; _1 S8 l1 r0 V4 l6 M* h  ?- TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 f" K+ U+ f3 Z$ W' qPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org