Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 M$ Y- j% V) b7 c+ p2 E+ LCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

5 A  g# i' U4 a% v9 b" [2 P' `1 W: ^& B• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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3 C: B+ d9 ?9 Y$ y8 Y) [• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

. Z- @2 ]8 L# U; f+ x& `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

' S7 `! ]0 \/ a. ~) t  C( D9 o; o' c• Support maintenance of Human Resources records and the development of employee handbook.
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5 h3 U# p1 Z) R, k- S$ s9 g* ^• Perform financial administrative duties as required.
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* A) y8 {1 ?3 X9 M, ?3 V: w0 mKey program support duties

0 \/ x" @" m5 c& nInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

! o3 j- z$ j" G* i- p& M7 x4 }) S• Support management of online publicity and communication tools.

0 h( w$ h& ?, c7 ~  R( {) Y% `• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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: K1 }$ m) Z! D+ A) v. o2 W• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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2 \3 N" v1 v  B+ U• Provide logistical support for key fundraising events such as silent auctions
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& p" m1 C( @) J; \• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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! w& ]4 e7 O  S3 ?• Support logistical work required for CFCA’s Annual General Meeting

5 w! h# L: c. \• Assist in administrative tasks related to donor recognition and event reconciliation as required.

3 q, f5 @9 h/ C! O- ?% s, ySkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

* d; V0 m+ ^! j6 k( Q5 @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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/ w6 f0 w1 H# t( OAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org