Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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; S1 l5 y% }) ?% g2 [; ?; hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

! L3 v2 @+ e* c3 o( T; w• Complete data entry in various programs.

, G  k- u; v/ [) R5 A8 L• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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5 n6 y7 `! O3 {1 y. P# ?• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

1 y* k! T( e0 ^9 u6 ?9 I. s• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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! F% P- t$ P) u3 p' K7 O- B• Perform financial administrative duties as required.
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5 \( Z6 t/ D% }; T4 GKey program support duties

/ V2 Q8 F' r+ u  D5 [International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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4 ~: y# I/ L: u$ j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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! w/ `) p- k3 I% I# w• Support management of online publicity and communication tools.
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2 g: _; {9 m; D5 S• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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5 F" E. k0 C6 m1 P! d3 |• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

- q; p8 u+ _* R' w' L& V• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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: P) Z& ]2 r! G5 @: ?1 f4 q! D• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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: `* l) h; i# B' T• Support logistical work required for CFCA’s Annual General Meeting
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, C' e4 x6 J$ ~5 h& s! o• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" Z0 ~2 q/ r' B" P4 E9 t" c. LSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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. A: m! m2 l- O$ W2 p: eSpanish language abilities are an asset.
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Term:
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& h- Q: ^& f+ b8 a$ h$ PThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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! M. _. o% R  G* U- o+ qWeb: www.changeforchildren.org