Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.
: f( V  w: t' q, }
This is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.
; M, X. I) ]" Z& |$ ?2 d' v
Job Responsibilities:
! U) |/ N* D$ g; E) o% b
; I: [7 N7 D0 U& OOPERATIONS
; e$ w' L, I8 ?•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
; P1 z2 W2 ]# o8 Y$ x8 o•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
) X* y  Q/ ~+ ]) k•        Develop and implement a comprehensive volunteer recognition program.
, i; |% B5 ]" b) {•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
•        Identify and implement best practices in regards to volunteer development.
•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
( N3 ]/ e0 b, p% Z+ b! b
SPECIAL EVENT PLANNING
& [4 o1 H2 q& t' A•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
5 ~3 ?1 s" S- `" ~•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up
5 t5 L8 {8 l' C
, V( I2 P4 \6 F; x% lADMINISTRATION
% i: F( l9 R- t, z5 ^7 p) ]•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
•        Provide feedback on volunteers’ performance, as appropriate
•        Ensure Human Resource policies and procedures are adhered to within the department
•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
  K5 u! N& ], ?9 D  v# M# I•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
9 p! A3 p6 _, q% q5 N" D; c, I•        Maintain monthly and yearly volunteer statistics for reporting purposes
- q8 i% j6 w# M5 _# T) M•        Prepare a regular monthly program report
  n  J/ {4 V" m3 Z: V8 I

3 ^; T0 a% l" R+ C+ p. a9 i6 T, f
7 O  l+ `- z4 u& `( H6 U) M9 U, zFINANCE
•        Ensure the program operates within approved budget and be familiar with potential variances
•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required

+ w' ^! `2 T, n1 G/ M9 I: x- HINTERNAL/EXTERNAL RELATIONS
•        Act as liaison to the Y-Knit group of volunteers
•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
; }& F) |7 j# Q6 i$ u5 G* P•        Follow up with correspondence to outside agency volunteers as appropriate
4 C$ S) p( h; @# F6 ~) o•        Attend external functions such as volunteer fairs, trade shows, and special events as required

Qualifications:

/ L; c% A& @, b7 _8 x" S  d•        Minimum 2 years experience in Volunteer Coordination
& _1 ?/ C0 J7 q2 }6 n* Q•        Excellent organizational skills and multi-tasking ability
  j3 T4 Y* z$ C/ E4 E. G) f2 t•        Demonstrated superior volunteer supervision skills
; r. I6 `/ c- M, g3 T•        Collaborative working style and excellent interpersonal skills
7 W! i( x! m2 Y•        Ability to work to meet deadlines and to work under pressure
•        Ability to work in a team-based environment, with cross-functional work teams on projects
•        Sound judgment and ability to maintain confidentiality
6 y$ G/ F% o2 X$ u•        Knowledge of Raisers Edge software would be beneficial

How to apply:
Please submit all resumes to the Recruitment Coordinator:
Email: recruitment@ywcaofedmonton.org
Fax: 780-425-7467
: \/ z' o6 g! p8 |, _Application deadline: October 29, 2010