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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection8 j4 B; g8 {) V% l q5 W6 ?
Last update: November 17, 2006Reports to: Department Manager
& R: e- x! k; ]0 @$ G6 H) u0 t: YPosition classification: Non-Exempt
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( Q! {- Z4 n ` U! yJob Summary:
& R" J% y( ` u$ L- Z0 DProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.8 r% u& q" w) L, w
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4 e2 h7 F( m5 LEssential Duties and Responsibilities:
3 n5 ?$ }0 B. D· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
4 U1 l5 s8 `( m1 E- p· Reviews field drawings and inspection reports for accuracy and completeness. t* b+ a3 k- z# O Z- a# ?
· Provides technicians with required reports and assistance with report preparation.2 Z6 e% V* z; Q1 _
· Manages report database.6 R" B; Z, D2 y# j
· Tracks purchase orders and matches with work orders.1 N# [& r( U. @' q5 T: O# C
· Organizes and files electronic and hard copy media files.! }4 _5 s# Z+ N/ O$ f
· Provides backup support to other members of the department.
8 |/ W7 \( e( |6 i· Other duties may be assigned as deemed necessary.
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; P- C4 n, W0 U* eKnowledge and Skills:
9 a s+ X! A- x; E$ r$ N9 ~2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.9 O6 I) |0 [' E x$ C5 e$ P1 @
: T `3 A7 ?4 k: F3 sExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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