Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
8 m4 `8 E3 j8 X  EReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
  n" n+ C+ ]1 S3 [! @2 C* s+ H$ |- gives out general information about the Co-op
7 I" m# N6 H7 ~6 K" F% t$ o$ Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
/ E7 q( p/ j. j* ^8 D5 v# ]( e-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" }$ x% l  j* O, n2 e6 q        -maintains accurate and up to date computer files and documents
0 X- J- K/ x. F" ]4 j9 U  U        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! W9 a8 f+ F. m# Y8 ^1 _        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
- ~! p- u; u/ U0 s2 Z  H8 OSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 w4 [- G% b3 ]$ b2 ]4 g/ M: {        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- p' M* e. P: g! ~" n; R$ R3 b        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! ?3 c1 a/ j" M4 Z0 r' u
Qualifications
$ b8 \) G- h- q) ?        - excellent computer proficiency in main programs
- ?" T! l6 i3 b, |/ H/ q) e5 i        - excellent interpersonal and communication skills, in person and on the telephone
1 k# T$ y7 f# [' F& G  \, K! D1 |8 H        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
) {* K. W2 o( }) Z        -self initiating in getting work completed, asking questions for clarification
; f( s2 f& C# n" ?% n8 {-task oriented
4 J5 g0 Q8 O2 g3 N1 Y, ^& Q$ ~: l- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  S: x& Y" H2 o6 ~                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008