Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 C1 Q. X" F" Z% W9 eDuties
Reception
( C4 U3 ?2 E! |( o! X6 K4 l& h-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% M0 g6 ?$ P- g0 x-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
5 v7 O$ i/ E7 H6 p/ S' e-maintains general office tidiness
Administrative
9 F7 u4 v( D- a        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 j' o* n: _# l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
. x9 [- C1 c- @8 u3 S/ [7 }        -ensures all brokers have access to updated forms and templates
' e# S$ K6 u+ B        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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6 k- u% f5 k$ g* JQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
; }4 \; b" s( q% X- }        - friendly, warm manner
0 Q/ `! }2 j) y7 {3 U* k        -ability to work with a wide variety of personalities; able to work as part of a team
6 l: f* w/ f1 [& b3 P1 H        -self initiating in getting work completed, asking questions for clarification
* S, x2 r2 X* @' I& ?  H/ ?-task oriented
$ }' U9 H7 r- U% D9 p- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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$ ?& n8 v  {" ~6 U- `Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ T) r( w' d# t  w! G/ ?6 ?                                                        10867 – 97 St.
6 p* }1 k0 w9 ?+ `% {                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
; s9 S, P% a7 s% j/ V: t+ {+ L3 D/ l                                                        Closing date: October 10 ,2008