Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& d' j- o# W( z# ~% @+ Y! Q6 m- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% E  ~/ O# i5 }# L1 J-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
3 h8 `0 A  E( h- x; Z0 F        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ W8 K( k* Z6 d0 D9 G. n9 K        -maintains accurate and up to date computer files and documents
  N4 [! ?% g/ \% M( {        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
3 U, ]& n; S* ?: X: o- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

9 d0 T; C( S, A  E7 y/ [3 G, R& JQualifications
        - excellent computer proficiency in main programs
3 D8 N4 A& U6 p6 b8 \        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! A  a$ s* v& i5 r# r-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
! Z" i5 M8 z7 R, s9 D- a6 T                                                        Closing date: October 10 ,2008