Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  C$ k: I. Y8 t) v8 T: J* J. ~Duties
8 z! n% a  f3 X( O" jReception
! @% ]8 ^% a, y3 |$ u+ Q. c" q/ m7 x-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
+ b# \. b( [( |- @2 h5 e- gives out general information about the Co-op
+ U- v8 W, ]1 r( n- O/ _! N-checks voice mail, postal mail and e-mail daily and passes on pertinent information
! R/ v& E" T3 T4 a2 S/ g) v/ C1 m-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
% G# Z& [, ]; c* X5 ^) f3 _( h: }        -communicates with the brokers on internal decisions and procedures
' @) f3 `8 P1 V+ h; K- [* V, |        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
. |# T4 l) D9 u: m        -ensures all organizations working with the Co-op get updated forms
/ W# S' h% E0 r% L        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& A5 b8 Z  Q& z! r7 w7 L; x! ?Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( K. \4 ?- z. K+ v! p        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
  Q- f9 |0 K. z+ ^0 q        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ `+ K; O5 l. D, E- s$ _" }0 w2 D        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
7 Y% \; }, u& R0 a5 t& U# Y        -ability to work with a wide variety of personalities; able to work as part of a team
( I9 T9 y( Z3 p2 n- j        -self initiating in getting work completed, asking questions for clarification
-task oriented
+ h: `1 Q, l! `( g6 v1 C7 `2 ]4 ~- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 ]7 r* @, i$ n8 h% a+ E/ v                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008