Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
) x: z, i8 t, n) L6 f$ w2 W4 }- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
6 R% f& j" H/ }; [; L        -communicates with the brokers on internal decisions and procedures
* i# Q/ T3 G( e$ W& b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
4 i2 j. G; n3 w6 ]  m& ^# r' J        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 H2 T) E1 ~( i5 R        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

' M: t# S) V' Q6 I* hQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
) S' }$ t# v( x, [2 y. J/ F6 g( R        - ability to multitask, work in a busy environment and be very organized
, O; X7 f% [: h% Q9 |        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
1 y# R4 r+ {6 \        -self initiating in getting work completed, asking questions for clarification
# V- [8 D" I( e0 C. P, y+ m-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  I( j+ E& |% t$ s* E" O
" U' I# G- |% ?2 PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
' d( w- \6 }$ a7 u                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, E. l* ]! Z9 q4 D0 W: O+ M                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008