Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 N& c; }$ s6 K+ l& @, c1 jDuties
  d( C: W: N6 `' ?/ _5 C# oReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
' T- \  y  A! C& a+ i# K0 n0 y- {-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
8 r: d5 w  T0 W1 D2 e5 D; h& XAdministrative
. C2 ]& i& }4 Z0 c6 D8 g( N        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
+ \* H7 Z! w4 C" j3 F0 ]$ {        -ensures all organizations working with the Co-op get updated forms
# }8 y& Z" ]- c3 _1 Q" p9 A* t+ p2 Y        -ensures all brokers have access to updated forms and templates
) j  S0 Y6 A' S        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! f# C6 c1 E! P& ?Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& L, [" }& T9 \, ]6 C, d        - assists the brokers with urgent tasks
6 V# ^9 G& _6 L/ l0 u        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- w$ J. P$ ^# r$ J' x        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

* W) Y$ Z$ S/ nQualifications
/ q) ]/ L$ j5 J) Y& e  B  o        - excellent computer proficiency in main programs
! J* n! z8 ?1 l6 g# W! M, ~        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
- s: @/ K/ M8 x. U        -ability to work with a wide variety of personalities; able to work as part of a team
& ]9 ?- h: y, \0 T        -self initiating in getting work completed, asking questions for clarification
-task oriented
( o) S* U5 @9 a7 Z% _% {/ G- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

3 Y* o% H/ w+ R' O  Z' D4 zPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" Z+ M; l! T: [* T6 B! n$ {                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, j; |# b2 ]% S3 K                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008