Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
2 [2 @& c1 F4 C7 J2 m* c# LWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
0 P1 V  G% x1 Z$ {" k5 Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' ]  I4 V6 I/ b" L6 q; l- gives out general information about the Co-op
5 T. c) P4 S- Z, q5 t* T-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
- a8 s% ]& Q/ T  K2 k2 f-maintains general office tidiness
: R9 U/ U2 w0 _* N1 F7 cAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
! r0 S! j$ `7 E& Q/ @        -maintains accurate and up to date computer files and documents
' F( Y1 i: \) J5 E, w% \        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
7 m* E! T% ?4 O( a, O+ M5 T3 U. v        - photocopies materials and information as needed and requested
8 v# b# F' Z2 l2 H7 D, ~+ Q  z        - ensures all current forms are stocked and replenished
; ?' A9 V( n& USupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
- m1 ~0 h& _! q+ n+ ~* f        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! z  H' t# v( S        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
# s' F) F$ V! r9 c8 o" c- q5 R        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
& r, S( J( e( F        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
6 `4 f9 }4 Q8 w  ?5 J: r-task oriented
) V* y( Y7 H4 [- W9 O8 G( t- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

5 x, L& V+ m$ B" G5 E' u1 IPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
5 s. o8 N: V2 |* H& O" Y& k; L                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008