Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
) q( q5 e' A0 cDuties
  ^8 s  J4 \% E; z. a# Y. CReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
$ E7 {- s! D1 ~( M$ v% T8 P! T& G" P-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
3 s0 H* ?0 m! x! l6 r-maintains general office tidiness
' ]* A" b; X0 g; F9 C3 jAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- X0 g1 ^" P5 ~  F        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
4 P5 |3 E) I1 l/ `! X: e        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ w4 Q# ~4 V; ]        - assists the brokers with urgent tasks
( U9 w& `* D( F: a/ \1 X# l( A        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
+ z4 o. d( i4 l$ ^' X. \4 k        - excellent interpersonal and communication skills, in person and on the telephone
* ?0 T1 `9 ]/ w9 E* \+ D        - ability to multitask, work in a busy environment and be very organized
2 r6 v5 N" T* ]3 n* Z# D        - friendly, warm manner
) f2 D! ?7 N, d8 z        -ability to work with a wide variety of personalities; able to work as part of a team
1 v! M  t& d/ I: ?        -self initiating in getting work completed, asking questions for clarification
-task oriented
. g" y% W/ Z4 d8 Z5 }" v  n, ^- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
2 i5 R$ L2 n" t3 E0 ^  U6 I
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" M0 T8 N9 `3 b6 \. {6 k2 v                                                         E-mail: ann_nicolai_mchb@interbaun.com
; _) A+ Y, q$ i: ]2 P                                                        Closing date: October 10 ,2008