Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
* a% Q# N( u5 hReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' g( F1 P# v+ g5 C  p* \' o- gives out general information about the Co-op
# l: x+ n3 H2 d- j-checks voice mail, postal mail and e-mail daily and passes on pertinent information
8 N2 A# q" X2 ~! z$ S+ l, s( B. ~-greets visitors and responds to their needs
9 a6 E1 Y# O! w-maintains general office tidiness
7 b! D" n9 j$ m# s: L  e% F; S& DAdministrative
: q: Y6 z/ e* ^" z" u; v1 _0 e        -communicates with the brokers on internal decisions and procedures
; k; \! h+ r- g, @9 Q2 a, v( y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ I5 D$ ~0 q% L7 C, p        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
' ~4 k6 [0 T% k  @5 x9 t$ B        - ensures all current forms are stocked and replenished
( K2 [" u, S. P6 }8 d9 BSupport
! B& I$ ~, h* F. z$ T, H- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" e+ D) j  W: E2 H, z7 A  c        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ W$ Y0 @% f; ^& i1 o& u% ?        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 H6 C" w' ~, n: z3 p. ?* `        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
  M/ F4 e8 D" C0 q' ?0 E        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
7 W3 O" U8 C" W0 D5 @9 O3 z7 K+ `        -ability to work with a wide variety of personalities; able to work as part of a team
4 n  U8 l2 y! x' f% p3 o! T! v        -self initiating in getting work completed, asking questions for clarification
2 I% M: R' F3 m, D! N-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! T( a* X4 Z  X4 k  N1 U( b; ?                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# G+ i/ w/ h  n. J1 M1 F                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008