Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" _( o5 q7 ~! T& Q* z1 YDuties
0 p# w* B7 K6 fReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% W  @$ i- F6 b# `3 F- gives out general information about the Co-op
0 h6 v3 s# {6 s$ O1 m4 J-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 N/ ?! F. s( d4 j2 b-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
: U% z! o! a) e6 E$ X        -communicates with the brokers on internal decisions and procedures
+ o( D( C/ A0 u: A' P! W        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
, I" H8 @" R8 p3 e        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
7 S& ?1 t! q7 [( x  r, x        - photocopies materials and information as needed and requested
* u4 M: K8 P& c: z' L( X        - ensures all current forms are stocked and replenished
0 a/ R+ w. c1 v) e  \+ _Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
: E" B% e+ |* z& [3 Z0 D, |0 V        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
4 p  J6 o0 k7 b8 F1 W: b1 t0 @) h        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
! o7 o4 O, P' O8 `, u8 w- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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- u' D4 N6 q- z* M7 v2 O( RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. G6 {5 }$ o) T                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
) ]  V% t. p1 v7 I! I& t                                                         E-mail: ann_nicolai_mchb@interbaun.com
. w2 f. S# I* s1 m8 @, i5 W+ i                                                        Closing date: October 10 ,2008