Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: b8 O1 R+ [4 X) t  u9 W" cDuties
' ~& W0 `3 n( YReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
" K, R4 O0 v1 T* V-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, i. ~8 P  H* }8 O$ `) J7 r-greets visitors and responds to their needs
% ]3 D" U3 `! r* Q8 _  i-maintains general office tidiness
5 \, k4 q9 `; f' Y5 G6 dAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
& b9 K9 c* V7 V7 t. \6 K4 c8 e        -maintains accurate and up to date computer files and documents
- m6 e4 v' O4 k7 D( ~, \! x        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
6 X7 Z/ Z( S( O; L9 l" d& H$ ]        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
  Z* T$ `2 f$ F( E& H. f5 mSupport
+ h4 u9 |9 C6 Y' y2 r4 p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 R! f/ ^* P! U2 L6 ]% ~+ e' |' V/ ?        - assists the brokers with urgent tasks
) k; |& h  |, K- O# r& F        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 \# q! ~0 r& P. R        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

6 K  \9 M2 Q- J' A$ QQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
" C+ T6 f' k5 f+ ^* s" C6 C-task oriented
% {) h' s8 g4 G' h- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
( {: D9 w" v+ z. o2 Y% s
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 k7 q; ]3 Y" g& i8 r+ l                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ A2 P3 p7 p9 B" U3 g3 b                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008