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The Multicultural Health Brokers Co-operative' m Z+ L! i% k9 T
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.+ @( H' b' _' Q5 N: S* D
Duties
* a% Q# N( u5 hReception2 I. C; T9 @7 g6 W) O9 R
-answers the telephone, takes messages and ensures messages are given to brokers and other staff
' g( F1 P# v+ g5 C p* \' o- gives out general information about the Co-op
# l: x+ n3 H2 d- j-checks voice mail, postal mail and e-mail daily and passes on pertinent information
8 N2 A# q" X2 ~! z$ S+ l, s( B. ~-greets visitors and responds to their needs
9 a6 E1 Y# O! w-maintains general office tidiness
7 b! D" n9 j$ m# s: L e% F; S& DAdministrative
: q: Y6 z/ e* ^" z" u; v1 _0 e -communicates with the brokers on internal decisions and procedures
; k; \! h+ r- g, @9 Q2 a, v( y - develops and maintains a system for internal forms, files and mail (incoming and outgoing)/ e9 N9 f: F- }* g* r4 n$ r* s
-maintains accurate and up to date computer files and documents
$ I5 D$ ~0 q% L7 C, p -ensures all organizations working with the Co-op get updated forms2 c+ X, H! I2 K6 s
-ensures all brokers have access to updated forms and templates$ S" V6 ~2 C' Z2 y9 g+ y& @0 j
- photocopies materials and information as needed and requested
' ~4 k6 [0 T% k @5 x9 t$ B - ensures all current forms are stocked and replenished
( K2 [" u, S. P6 }8 d9 BSupport
! B& I$ ~, h* F. z$ T, H- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
" e+ D) j W: E2 H, z7 A c - assists the brokers with urgent tasks ) }& d( ]5 Y1 `8 G4 M! n. x, F: x) j
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ W$ Y0 @% f; ^& i1 o& u% ? -trouble shoot computer and photocopier breakdowns and call appropriate technical people- h7 @, e2 J! q. T7 E
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Qualifications
2 H6 C" w' ~, n: z3 p. ?* ` - excellent computer proficiency in main programs1 o/ P% j4 x3 c* q! O
- excellent interpersonal and communication skills, in person and on the telephone
M/ F4 e8 D" C0 q' ?0 E - ability to multitask, work in a busy environment and be very organized! n" n7 Y! b! h6 _2 B# C
- friendly, warm manner
7 W3 O" U8 C" W0 D5 @9 O3 z7 K+ ` -ability to work with a wide variety of personalities; able to work as part of a team
4 n U8 l2 y! x' f% p3 o! T! v -self initiating in getting work completed, asking questions for clarification
2 I% M: R' F3 m, D! N-task oriented! q8 }6 X7 T P# G# a
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context F3 s" f, P$ z" m( [& U
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op* ~# S( k8 d4 ^0 X3 Q
10867 – 97 St.5 @: e8 L ?4 z1 T" t0 e
Edmonton, AB T5H 2M6
! T( a* X4 Z X4 k N1 U( b; ? Attn.: Ann Nicolai Fax: 780-4282748
# G+ i/ w/ h n. J1 M1 F E-mail: ann_nicolai_mchb@interbaun.com0 i* \- d! o: {; u9 R1 V' [) e
Closing date: October 10 ,2008 |
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