Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 k6 o+ d$ N1 X) ^% VKey administrative duties:

6 P  r& ]9 L4 ?9 r0 v8 P" g• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

% E; x1 Q' i9 E. N' x2 n• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

' {( Z" H% y4 i( z1 y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

7 c' n* W; y9 @3 j7 @• Meet weekly with Program Managers to define priorities.

/ W, W/ c2 w" U% O2 J8 t• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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% ]) D! J) ]+ b• Manage mail outs for fund development or education purposes with support of Program Managers.
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6 e7 g$ c7 }: }- D& S0 Y+ [9 D• Support maintenance of Human Resources records and the development of employee handbook.

  n, B( F7 e7 s• Perform financial administrative duties as required.

Key program support duties
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0 z1 M' x, V3 a( k( kInternational Projects and Public Engagement/Communications:
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; l+ i' ?4 w: `$ H2 O5 e: J• Maintain inventory of communication materials.

0 b$ W' d' w- }• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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6 w) _7 B; C( {4 i' M9 X; B• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

/ `9 P' h# Y0 t- B/ X• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

; X" q3 R8 k# H" _• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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2 b( T/ s" }' B) l" b: c* U6 t, i• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

9 u% g$ h( B! `• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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$ }1 Z# q  ~# J1 C• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

& ^3 F2 s' S9 ESpanish language abilities are an asset.

Term:
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3 z6 k, ~1 \# C& ?/ j: KThis position is Permanent part time (20 hours per week during regular office hours).
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$ `$ h0 S8 w  v6 GStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- u, o  P6 n- g4 QThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org