Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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& w, [/ r, i( x- d4 qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

4 C# o5 b* F' s; d) ^CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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0 T+ \, z; o/ C# @% h5 ~9 I/ RKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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, G) ~! I* z( |) c# o% |. @% F• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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6 z+ q7 x3 o8 T• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

: v! R! N6 i9 c7 n+ g0 l• Support effective internal communication by recording and distributing all meeting minutes.
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; M* j+ B2 b2 L• Meet weekly with Program Managers to define priorities.
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2 I$ g+ y& \; P3 n. ]4 e/ @• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- X2 @7 m4 E2 t$ _) S0 Q+ e0 e• Manage mail outs for fund development or education purposes with support of Program Managers.
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! w+ {4 o! U7 y% f$ O8 f" E• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

/ x2 Y& h5 G; eKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

9 x) [  f! D4 r' u9 O& U• Support management of online publicity and communication tools.

  o* P0 p& V9 i1 J- s0 i  K• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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( w4 U, [; y5 n* f• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

6 x/ D! S1 [) |. b• Provide administrative support for public engagement events and mail outs.
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' I5 @. j  W, h* D+ b• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

( q9 T; L  h0 D$ Z8 ]• Support logistical work required for CFCA’s Annual General Meeting
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+ |& d: R* \1 N' B" \• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

% Q; w! n% `" BThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

) M3 _& z6 i, h1 c9 UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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8 {! j' r8 ~( r) d( ~$ X$ SPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org