Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

) ~3 `7 F, ]% [6 WCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

: V" M6 @) Z, z4 D# m/ n! G0 DKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  ?# C5 g: d$ f0 _4 L$ h' C6 {• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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* v8 ^! T8 z& A" o" Z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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+ X+ K! J' v# k# M• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

0 Y8 L5 E0 k+ o! \- y• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

6 z) E" Z4 P. C$ z1 ]2 [% V6 ?• Support maintenance of Human Resources records and the development of employee handbook.

' u1 D; S& q2 `" \9 c4 L• Perform financial administrative duties as required.

3 {) u! x6 G" E' @& \6 _Key program support duties

- {" R) f5 w+ @% v$ g) PInternational Projects and Public Engagement/Communications:
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, }6 l5 I  V: Q/ ]' ]' Z" C• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; B7 u# B2 v, _5 T  ^+ x7 @0 r• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

8 [9 `. m6 @( |/ T! ^• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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% `* X8 ^. l3 P6 a, Q' Y• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

  ~% K9 a  r& @* m! p" O• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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; V0 [! d" }! Y' N$ G+ p! O. n• Provide logistical support for key fundraising events such as silent auctions

- K: V/ U1 E: L  J+ E, D3 P" R• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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. r/ w. e" W: ]1 W  o+ V• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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* x9 ~, b: v* }% V8 K8 i( q• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

' l' d  S3 J+ K$ d) k! h4 ^+ N9 E9 Q5 aStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 E9 H) ?: I7 j! ~/ J4 K: AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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/ v3 W& p; l9 W7 vWeb: www.changeforchildren.org