Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# {9 t  ]) z( D# v" u8 b+ c! p2 w" ?Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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' D$ r& M0 M5 Z4 S3 P9 A) T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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- p# `9 Q0 a+ ?; f+ n9 a• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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. U) q; s0 [/ o1 }5 ]# K• Meet weekly with Program Managers to define priorities.

3 @8 X7 b- L& v2 B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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! k' {. _+ t! j• Support maintenance of Human Resources records and the development of employee handbook.

# E. R1 Y4 ]* n' T. o5 U• Perform financial administrative duties as required.
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Key program support duties
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( E9 Y3 K+ n) y2 CInternational Projects and Public Engagement/Communications:
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0 l# X, \+ e8 G; X) l& E5 d• Maintain inventory of communication materials.

$ J% j6 ^! _" v, y7 ~: l• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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5 r' G7 H! G( y& ~• Compile information packages for fundraising and promotional purposes.
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# ]. B) h2 g4 U• Manage database and support distribution of print publications.
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' O0 B; p2 B& O# x0 ~4 J6 q• Provide administrative support for public engagement events and mail outs.

* a8 k, O" ?5 V. A2 G8 D! h3 ~, m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

8 S( U  {: x$ a9 S0 D4 R6 IFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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! ]8 R9 G# W3 Y8 X3 ~  t• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 W) q/ O: E  \! `4 \/ A+ VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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$ M! Y# k) d1 c0 C9 _" b9 L! gSpanish language abilities are an asset.

Term:
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' U, a6 h2 `: O( lThis position is Permanent part time (20 hours per week during regular office hours).

! o  K4 `( E$ ^# c/ o; bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

' {  C9 T0 x5 G% s+ S: D" ]The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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% u5 R9 j$ u$ @Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org