Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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, O( @6 P% |7 hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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1 d* `7 I. y& X6 ]Key administrative duties:
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8 t8 ^, \0 Q, s- g0 L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 l5 h% W$ A+ S• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

& `, z" @* R  @, X, K; }- \" Y• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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; f6 x& t2 N9 `• Maintain inventory of communication materials.
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( Y( s. j2 B0 m  S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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2 ~, H* K2 e6 \• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

- E" x, o4 F8 Z• Support management of online publicity and communication tools.

: W2 @: f( X+ n8 u, k' Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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: y+ X( Q2 P8 a( ^  O# J- N/ }3 i# p• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

1 R" [, [% v2 W6 c5 t4 {3 p• Manage database and support distribution of print publications.

& m- F3 m- z6 ^5 E' e• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

$ e) w, U3 g( |+ G/ m* d4 L! R• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

/ K5 m7 H4 x) K2 ]• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 U: b8 Y. J! H/ r• Support logistical work required for CFCA’s Annual General Meeting
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8 P9 d! V/ ]9 v7 `/ ]9 o2 v& H• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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0 P+ G+ N8 X0 A4 M" X6 C) ~% l' fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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/ D" }4 w; k+ U, q7 C' G1 E1 ?& t3 XSpanish language abilities are an asset.
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, I5 J* y9 s+ c1 D8 h: |/ XTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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& u) l6 |8 O" O  qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

* \" o; V, M" l& j3 Y# O+ ]Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 I! A( M6 {+ b; t' E/ QWeb: www.changeforchildren.org