Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
7 Y* f8 A" l5 M5 v2 N" R
  a6 H" k2 l+ M3 @! NChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
/ |1 F0 i0 B. l9 {
9 Z/ j- |, L( Z! s+ e& lKey administrative duties:
+ U% N" _, h2 h
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
& t- c8 Q$ j6 E+ V
( H9 i7 ?9 T* f2 w, z7 y! F/ t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
% d3 p8 k0 |) _. O6 p$ y2 B" t' S
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

% R! ~3 F4 M; a2 b+ [• Support effective internal communication by recording and distributing all meeting minutes.

/ h1 s0 r, N" H3 L• Meet weekly with Program Managers to define priorities.
7 h/ x* `4 ^' |* ?5 w7 a
1 f) _6 {( _# w) U% ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

1 M/ }- W5 }3 b6 b• Manage mail outs for fund development or education purposes with support of Program Managers.
+ t* g! G. z* I
/ _+ U! n$ k. |2 L) j• Support maintenance of Human Resources records and the development of employee handbook.
9 G4 M. I4 K, a! j' G
• Perform financial administrative duties as required.
, ?6 J$ u7 ?% H" Z& S4 Z
% e2 y# ^0 Z# s6 y8 d' B; |9 G! EKey program support duties

- Q+ O2 o7 n9 u: KInternational Projects and Public Engagement/Communications:
7 H, E: x! @; n( ?3 R
! |; D% L! K0 q% m/ @0 W$ K; q• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

3 m! i: v% j, f, R. a$ w' \• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

0 s2 Y; e, j' ?* m7 z. i& Y• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
: f& n- @( q1 ?" g7 X) s- f8 u
  r0 _# J9 W) x0 D3 ~: [& V3 J
! T3 L  O' r. }' \3 U9 a8 M; Y
: ]6 j8 l1 `( ]0 ]• Support the management of requests for CFCA information and resources at public events.
& A1 e' L, y; g. h/ X
' e$ d0 x! i2 d• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

8 w* g6 u, [$ d! z• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
8 K9 o! l- r; x- ^8 p
2 _! W# d4 m% |+ ~- WFund Development

& A; @* v" r4 g- ~3 D0 s9 }• Provide logistical support for key fundraising events such as silent auctions
9 A2 l5 i8 A7 U6 E2 h  e
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
  G. \# r, A/ G; @: Y  r' j
  g: Z' s2 p1 t9 o4 U• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
) G% ?" b" v/ F' @" i9 O
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
/ s1 y1 D# Z9 x  v
. s$ h$ M$ a6 HSpanish language abilities are an asset.

) ~/ ?4 x. r6 J, I3 J1 E6 rTerm:

This position is Permanent part time (20 hours per week during regular office hours).
% n; n3 l3 _" B" c
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

! ^1 S( a# C: ]+ D5 jAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

) M4 X# F- x- WPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org