Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.
6 c+ X# T3 c8 V' ^* ~0 g
: u/ b; z. `) \: \" xThis is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.
. Y- Y5 Z2 `3 ]. c! o
Job Responsibilities:

3 R/ e: i2 x- s$ e+ \- h- L5 P$ XOPERATIONS
•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
% b" f4 y* B. d, r! y. h8 Q6 H1 G•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
•        Develop and implement a comprehensive volunteer recognition program.
1 n* G1 g+ @: q7 o•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
•        Identify and implement best practices in regards to volunteer development.
•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
# v7 w1 g5 B$ z6 k0 I•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
$ m4 b$ ~& ~* D* {+ d
SPECIAL EVENT PLANNING
•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up
8 ?% y$ `- V+ c# R0 p; a6 w
' _% d5 N8 ^8 W3 v7 iADMINISTRATION
& s5 s5 w8 S, ?9 t•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
. u8 s! Y) g0 }+ `* w! b9 G- O•        Provide feedback on volunteers’ performance, as appropriate
. |2 i- V0 a! u2 F- q; x  i•        Ensure Human Resource policies and procedures are adhered to within the department
: X, {7 J! A- p7 S3 F" C! |: \•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
. j. @. H1 T8 `7 p( ~•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
•        Maintain monthly and yearly volunteer statistics for reporting purposes
( F. Q: ]/ `3 @: f( g8 H•        Prepare a regular monthly program report
. a' T7 c( |0 n  {

: ^3 r8 f! v( E
: p/ O6 D& j  {& J5 F, C6 k% K5 q6 M* mFINANCE
7 n1 n/ p' J( U$ e$ H•        Ensure the program operates within approved budget and be familiar with potential variances
" P9 l# F/ g* w# X, x: y9 }•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required

( C+ I, S: Y. C  U/ Z% Z# bINTERNAL/EXTERNAL RELATIONS
& e7 h  o0 a5 c8 N7 R•        Act as liaison to the Y-Knit group of volunteers
% h! U- H' I: t1 S! i•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
•        Follow up with correspondence to outside agency volunteers as appropriate
% i5 b2 {2 G- @$ W$ p# v•        Attend external functions such as volunteer fairs, trade shows, and special events as required

Qualifications:
+ B5 p6 @: }& u
•        Minimum 2 years experience in Volunteer Coordination
•        Excellent organizational skills and multi-tasking ability
5 T2 ?# J" z% }•        Demonstrated superior volunteer supervision skills
•        Collaborative working style and excellent interpersonal skills
•        Ability to work to meet deadlines and to work under pressure
•        Ability to work in a team-based environment, with cross-functional work teams on projects
1 A+ E" C7 U$ ]4 t0 F2 Z•        Sound judgment and ability to maintain confidentiality
7 i3 @. _: o% o' W•        Knowledge of Raisers Edge software would be beneficial
. h; _* g% ]& C8 f! E' t+ K. h% c9 H$ o
4 n5 }# h( T4 V& p1 o) A) n2 ^How to apply:
/ s* |. `5 S# i" p' SPlease submit all resumes to the Recruitment Coordinator:
Email: recruitment@ywcaofedmonton.org
& D# f& _; Y! Y) A2 f0 hFax: 780-425-7467
Application deadline: October 29, 2010