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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
% E9 E' T/ f ^- c& y) U# x0 WLast update: November 17, 2006Reports to: Department Manager
& G9 L7 D9 |* @5 \# c; GPosition classification: Non-Exempt/ C# `& h8 Z1 D7 U m( p
) M7 {" j6 n! lJob Summary:- ?- W/ o u! l* h
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site. @+ O8 a) f% V) I+ x, k- Z
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4 g) a2 T1 x& g& R: b W2 ?1 OEssential Duties and Responsibilities:0 ^9 t- H4 K$ e. I- {
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.0 ]# c, ~9 X! l$ W7 Y7 U
· Reviews field drawings and inspection reports for accuracy and completeness., G6 m. s' `0 W- R
· Provides technicians with required reports and assistance with report preparation.
2 z$ r( K4 `! Q' B: f. G· Manages report database.
+ Z3 v" j2 ?4 X$ S( f) S7 h· Tracks purchase orders and matches with work orders.
+ q" i' c5 x- @( l: c* X8 n( u· Organizes and files electronic and hard copy media files.7 Y. D( H) o' u1 z) G- k, ]
· Provides backup support to other members of the department.
! ?. D. J; G8 p( Z$ l0 G· Other duties may be assigned as deemed necessary.
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- U) V! a( _- _7 R+ o8 g3 R) ~Knowledge and Skills:+ ^% x0 x0 v5 ?/ P
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset./ `7 m- ~. \1 F+ `! \$ n) }; c
4 Y4 h3 E( j( I4 L+ d2 ?0 V% E" ?Certificate or Diploma in Office or Business Administration would be an asset./ Z. R: f% b" \% F$ f m
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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