Hape - Order Processing & Admin Work Coordinator (Sherwood Park)

33118188

Company Name: Hape International Inc.
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: S/ T7 ^& A4 j, ALocation: Sherwood Park, AB

5 f8 Z* M" f/ p+ |Hiring Position: Order Processing & Admin Work Coordinator
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0 {( L+ o- r  Y) N( K( lJob Types: Full-time, Permanent

5 R3 F% R( a! {0 WSalary: $35,000.00-$42,000.00 per year
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0 N- l& Q5 F/ [5 uJob description
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, k/ D* [( p& T# \Requirements:
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; R5 e0 k/ T, y+ VCarefulness and Accuracy about data checking and data entry.
5 ]: J; n) O" Y% XAttendance is key factor
Must be detail oriented with the ability to multi-task and strong time management skills
Thinking and working logistically, responsibly, independently, accurately and timely.
2 ~* {$ Z; U% g5 t0 PExcellent written and verbal communication skills.
Teamwork request - Works well with others and independently. Work needs to be done in time
, k9 I; h3 X+ m/ v! R2 m  tmanner.
) o5 S6 u- J' @Intermediate to advanced Microsoft Office skills, particularly with Excel, Word and Outlook.
Strong Excel skills is required.
" F) S2 R' B+ D, P; FCould handle high pressure work and cold calls.
7 m6 b# R0 }" H; e' ], oWorking Hour 8:00 am – 4:30 pm with 1 hour break in between (Monday to Friday except
$ V! u0 F' V. E+ m* a! Zstatutory holiday). May require to work from 7:00 am – 3:30 pm occasionally.
Overtime may be require during Oct – Dec busy season.
* K: r# i# }3 V7 UBilingual in Mandarin and English is required
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! p) E) F# l8 wJob Duties:
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- K: L$ R  w" x0 yOrder Related – Time Sensitive
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* @1 R6 e- N9 X6 g" U$ B3 i! sOrder Acknowledge by email
7 j' t% ^$ B4 A8 _1 y9 ^* T, A" u" |Print and Review Order Details according to guideline
; v2 i$ ]  m- P! }3 @Check Customer Credit limit according to guideline
Order/Data entry Accuracy in time manner
8 W6 W) z8 T# `: K$ u5 x9 |Check order Accuracy in time manner
Charge Credit Card to approve payment
Send orders to warehouse to process
Communicate with warehouse if there is any special request or Inventory Shortage
Follow up and report about order status
Ensuring the safe and timely pick-up and delivery of shipments.
* K3 E; K% C( w* B, N5 qAddressing and resolving shipment and inventory issues independently
Reading Special Routing Guide, summarize bullet points, send to warehouse and follow up
closely.
& o$ ]( I$ z, @( [Submit ASN and invoice on Customer Portal in Time Manner.
# `1 {! [* Q, F" mSubmit weekly inventory update on assigned Portal
Check Customer credit and fill backorders accordingly
- e& C. d+ y3 N& e3 BCommunicate with warehouse for shipment shortage
Coordinate and investigate client logistic associated charge backs like shortages, lost/ damage
1 c/ N0 U/ a0 @- A4 p/ Bproduct in transit and missed deliveries with account representative
1 ~3 a- @- l. u" B2 n1 X* s5 ^Submit claim with Fedex or LTL carriers. Follow up from A to Z.
7 X8 ^9 }5 r+ u: |' RProcessing B to C orders and update tracking information in time manner.
0 c& |  Z7 d; k: H- \  a; |Admin work to update forms or file reports on portal.
  {' m. x4 H# n/ x- a" ]+ p4 ]  }EDI accounts related work and others as required

9 u* C7 z9 P! n" Q6 Q4 N* |8 p- UOthers Related:
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( Y1 C  m0 x) e8 X* nRespond to customer & Internal team’s emails/phone calls/inquiries within 24 hours
Be fully responsible. Inquiries need to be followed from A to Z on your own and in time manner
Work out Sales or Inventory related Reports on Monthly Basis or others as required
Work out Weekly Sales Report
# t8 F2 f# l2 t; X0 U6 {& wData Analysis on Weekly Sales Through Report for 2-5 key accounts
Update system with Shipping information at order level
Assist Auditing’s request for Order Processing related procedures
Customer Service and other duties as required.
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Expected start date: ASAP

( o5 l3 u$ f9 b. N% {3 RPlease email your resume to info@hapetoys.com, thanks!